Neuroscience Graduate Program Manager Biosciences Divisional Srvcs

Graduate Program Manager

The Graduate Program Manager runs the day-to-day operations of the Neuroscience Graduate Program and works with faculty Program Director and other program faculty in strategic planning and implementation of new program initiatives. Provides a comprehensive range of student and programmatic services to the Neuroscience Graduate Program's students and faculty. This includes academic advising, management of recruitment, admissions, financial aid, evaluation and awarding of fellowships and block grant funds, organization of student orientation, engaging in and organizing fall outreach, and serving as lead for the Grad Program office overseeing recruitment and other special events, such as commencement, seminars, and grad program engagement in annual retreat. Provides analysis, advice, and assistance to Program Director, faculty, and students in these areas. Tracks program-related data for training grant and timely reporting to federal agencies. Manages an overall annual budget of over $1.5 million. Acts as primary liaison on all programmatic matters to campus central units.

Responsibilities include:

• Academic Advising: Provides full range of student academic advising including analysis and policy development.
• Financial Aid: Develops policy and strategies for recruitment and retention of students through financial aid programs.
• Recruitment and Admissions: Advises graduate program faculty and students on outreach strategies for potential student applicants and helps identify targeted populations to meet organization's goals.
• Neuroscience Graduate Program: Provides and makes recommendations for the ongoing operation and improvement of graduate program curriculum; admissions process; events and training for new graduate student orientation.
• Program Lead: Guides a full-time staff member (Neuro Graduate Program Coordinator) responsible for the coordination of graduate program events such as Recruitment, Neuro Camp/Orientation, Thesis Symposia, Commencement, GSI assignments and hiring, Student Invited Speaker Series, student events and programming, enrollment management and scheduling, and PhD program administrative processes such as travel and entertainment reimbursements, collecting and tracking student and alumni data, and other operational support.
• Training Grant: Support students appointed to the Neuroscience T32 training grant including communications with students; monitoring training progress including those within the Neuroscience program and in other programs; gathering data for annual reporting; assisting gathering data for 5-year renewals.

Required Qualifications include advanced knowledge of advising techniques and excellent customer service skills, advanced knowledge of Higher Education, Graduate Division and program policies and procedures related to graduate studies, graduate student financial support, graduate student appointments, and student services, advanced ability to identify and analyze complex problems – systemic, procedural, and human - and devise solutions; high level quantitative skills. Interpersonal, active listening, negotiating and facilitation skills. Ability to be resourceful, original, innovative and flexible. Excellent communication skills including verbal, written, one-on-one and group. Multicultural competencies; knowledge and experience in working and interacting with diverse constituents such as faculty, staff, students, applicants, and the general public. Advanced skills in project and events development and management; organizational effectiveness. Ability to multi-task, prioritize and operate in a fast-paced, multiple deadline environment; developed ability to pay attention to detail. Knowledge of Higher Ed-specific computer application programs used in graduate student affairs, Higher Ed and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Knowledge of and/or ability to gain knowledge of university travel and entertainment policies and procedures. Bachelor's degree in related area and / or equivalent experience / training.

Salary and benefits information is available on the University of California's Compensation & Benefits website. The budgeted annual salary that the University reasonably expects to pay for this position is $72,600.00 - $100,800.00. This is an exempt, monthly-paid position. This is a full-time (40 hours/week) Career position eligible for full UC benefits.