Accounting Manager

Job Description

Job Description

Who is the Pittsburgh Symphony Orchestra?
Known for its artistic excellence for more than 130 years, today the PSO is the region’s national and international cultural ambassador. A two-time 2018 GRAMMY® Award-winning orchestral ensemble credited with a rich history of concerts, performances, and recordings with the world’s finest conductors and musicians, the PSO consistently demonstrates a genuine commitment to Pittsburgh’s citizens, regional communities, and vibrant cultural scene. The internationally acclaimed Pittsburgh Symphony Orchestra (PSO) engages audiences of all ages through unparalleled live musical experiences, community collaborations, and educational programming that enrich every life with great music.

Job purpose:
The Accounting Manager will partner with the Controller and CFO to develop and enhance systems and internal controls for maximum efficiency, assisting in financial reporting, account analysis/reconciliation, and annual audits. The Accounting Manager will work closely with the finance team members who lead Payroll, Accounts Payable, and Cash functions.

This position will also be responsible for business-related taxes and compliance reporting for regulatory, funding, and state agencies and oversees the central file management system including annual archiving of finance records.

The Accounting Manager will work with the entire Finance team to cross-train and foster knowledge to broaden this position’s skill set and provide for internal advancements, if warranted. This position will also interface with all departments and assist with all fiscal processes including the budget and forecast process as required.

Essential Duties and Responsibilities:

• Work with the Controller and CFO on all aspects of the department’s functions including assisting with the budget process and financial planning and analysis. 
• Facilitate the preparation of Federal and State information and tax returns including the IRS Form 990, state registrations for solicitation of contributions, sales tax exemption applications, and government census reports. 
• Assist with the development and maintenance of internal controls and accounting policies and procedures. 
• Work independently and exercise good judgement and critical thinking in a flexible working environment.
• Monthly activity and Annual Audits
  • Prepare journal entries and reconciliations for assigned sections and assist with special projects as required. 
  • Review general ledger and financial statements on a monthly basis and provide analysis as needed. 
  • Assist with year-end audit and preparation of financial statements in accordance with GAAP. 
  • Research emerging accounting issues that may impact the organization and document the application of new accounting pronouncements. 
  • Review cash entries on a bi-weekly basis and reconcile to development and ticketing activity. 
• Payroll
  • Create and upload payroll journal entry bi-weekly, working closely with the Payroll Manager and Orchestra Personnel Manager. 
  • Review and approve payroll liabilities, including tax withholding payments and quarterly payroll tax returns.
  • Review and approve payments related to benefits and employee withholdings. 
  • Work closely with the Manager of Payroll and Employee Benefits and provide assistance as necessary. 
• Accounts Payable
  • Manage the Accounts Payable function by guiding the activities of the Accounts Payable accountant. 
  • Review invoices on a weekly basis to ensure correct coding and that appropriate support is included. Write and maintain training and process documents.
  • Manage the annual tax reporting to vendors and foreign artists (1099 and 1042 forms). 
  • Review and approve monthly journal entries and account reconciliations.
• Cash management
  • Ensure that accounts receivable collections are progressing.
  • Review and post weekly cash receipts.
• Analysis
  • Assist departments with budget tracking and forecasting. 
  • Train new managers and staff on finance policies and procedures.  
  • Provide support to Controller and CFO by assisting with special projects as requested. 
  • Review fixed asset ledgers and work closely with departments to track capital activity. Reconcile net assets to the general ledger monthly. Reconcile net assets to the general ledger monthly.
  • Answer accounting questions by researching and interpreting accounting policy and regulations. 
• Other duties as assigned.

Required Education and Experience:

• Bachelor's degree in accounting or finance required. CPA or CPA-eligible preferred. Assistance provided with CPA exam expenses. 
• At least 5 years related accounting experience with increasing responsibility. Public accounting or non-profit experience preferred. 
• Must have a dedication to the tax-exempt sector, an affinity for the performing arts, ability to exercise discretion, work independently, take initiative, meet multiple competing deadlines, participate as an effective team member, and follow tasks through to completion. Able to research and navigate issues with minimal oversight. 
• Experience using a computerized accounting system (Blackbaud FENxt), solid knowledge of Microsoft Office applications, and a high level of Excel proficiency. 
• Excellent organizational skills and attention to detail. Able to prioritize work and adjust to multiple demands. Strong interpersonal written and verbal communication skills. 

Physical requirements:

• Ability to work on a computer for extended periods of time. 
• Operate related equipment (e.g., computer, copier, scanner). 

Compensation and Location:
This is a full-time position with an annual salary range between $75,000 - $85,000 depending upon experience. The PSO offers a comprehensive benefits package which includes paid holidays, paid time off, employer paid health benefits, and retirement savings options with an employer match. Heinz Hall in downtown Pittsburgh is the work location for this position. The PSO supports a flexible, hybrid work environment, which currently includes three days per week in-person work.

Pittsburgh Symphony, Inc. (PSI) provides equal opportunity to all qualified employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, genetic information, ancestry, national origin, age, physical or mental disability, marital status, veteran status, or any other class or category protected by local, state, or federal law.

The specific statements shown in each section of the description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. 

The PSI recognizes that an individual with a disability may require a job modification/accommodation to enable them to successfully perform a job function. Consideration will be given to such requests. Such requests should be directed to Human Resources.

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