Director of Grant Development and Administration

Job Description

Job Description

Employment Type: Full-Time, Salary, Exempt
Deadline to Apply: This application will remain open until the position is filled.
Rate of Pay: $74,000.00 - $86,520.00 annually, commensurate with experience. The wage band is set and not subject to negotiation.

Job Purpose

The Director of Grant Development and Administration is a key member of Bishop Museum’s Institutional Advancement team, responsible for managing the full grants process in collaboration with Museum departments and project directors. This role ensures effective coordination of grant activities, monitoring of deliverables and expenditures, and optimization of grant management processes across the institution. The Director also helps steward relationships with foundations and government agencies by identifying and cultivating funding sources, developing and implementing strategies for support, and preparing proposals, reports, agreements, contracts, and correspondence to advance the Museum’s annual revenue goals.

Duties and Responsibilities

• Provides leadership in identifying, cultivating, soliciting, and stewarding gifts at all levels from private foundations and government agencies to support the operating needs and priorities of the Museum.

• Develops and executes donor relation strategies for existing and new foundation partners, strategizes and plans all contact and communications, and manages/tracks all follow-up, stewardship, and acknowledgment activities through to completion.

• Works across the organization to develop competitive grant requests, collateral materials, and reports related to foundation and government funding for the Museum.

• Conducts prospect research and maintains current foundation records in the donor database.

• Projects monthly and yearly revenue goals and tracks progress toward reaching those goals.

• Works with staff across departments to identify funding priorities and match them with prospective funding opportunities, coordinates with other staff as needed for content related to proposals.

• Maintains a schedule of funded projects and helps ensure grant project directors are achieving their financial and deliverable milestones and/or communicating with funders to revise activities as they evolve.

• Assists grant project directors or Department Directors with post-award report research preparation, and writing.

• Manages the Museum’s internal approval process, prepares Grant Approval Forms (GAFs), and ensures required pre-approvals are secured before grants are submitted.

• Serves as a Point of Contact in the grant submission and award processes.

• Routinely reviews departmental grant budget reports and helps grant project directors monitor their spending on foundation funding awards as needed.

• Coaches grant writers, applicants, and project directors on the use of the Museum’s grant resources and management templates.

• Updates Museum’s library of grant documents (proposal attachments).

• Performs additional responsibilities as assigned.

Qualifications

Required Qualifications:

• Bachelor’s degree

• Minimum of three years of fundraising experience with demonstrated success in securing foundation and government grants

• Strong experience with Excel and/or budgeting, including the ability to prepare and monitor grant budgets

• Proficiency in Microsoft Office (Word, Excel) and Adobe software

• Excellent written, verbal, and interpersonal communication skills

• Ability to work evenings and weekends as needed

Preferred Qualifications:

• Prior experience working in a museum, cultural, educational, or science organization

• Strong project management and multitasking skills

• Experience with budget and grants management software systems

• Familiarity with evaluation practices and opportunities

Other Requirements

• Residence on the island of O’ahu required.

• Flexibility in working hours, as some evening and weekend work is required.

Direct Reports

Grants Manager

Working Conditions

Work is primarily performed in a professional office environment with frequent use of computers, grant management software, and other standard office equipment. The role requires regular interaction with internal staff and external partners, including foundations and government agencies. Occasional evening and weekend work is required to meet deadlines or support Museum activities. Some flexibility for remote work is available, in coordination with departmental needs.

Physical Requirements

This position requires the ability to sit and work at a computer for extended periods of time. The role may involve occasional movement around the Museum campus for meetings or events and light lifting of materials such as grant files, reports, or presentation supplies weighing up to 20 pounds. Clear verbal and written communication is essential, as is the ability to travel locally for meetings or professional development activities as needed.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at View email address on us.fitly.work or View phone number on us.fitly.work if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.