Purchasing Director

Summary Purchasing & Storeroom Director: The responsibilities for this position include overseeing the purchasing function for the hotel, as well as ensure meeting specified guidelines and policies. Implement and maintain effective inventory control measures for Food and Beverage Storerooms, and General Inventory. Keep inventories up to par level, in order to properly supply operations' needs, and maximize turnover and space utilization Ensure that food products are rotated on a regularly based on the FIFO method (expiration date), in order to prevent spoilage Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for. Implement checks and balances for requisitions and access to the food and beverage storerooms Conduct weekly and random audits (spot check) to ensure accuracy of inventory records Review and reconcile weekly the hotel P-Card transactions and report to Finance any findings to be addressed Cultivate and maintain strong relationship with vendors to negotiate favorable terms and pricing. Evaluate vendor performance and negotiate contracts to ensure favorable terms Advise departments directly of any excessive purchases or consumption of inventory and recommend best practices to reduce cost and suggest alternative sources for product acquisition Place orders for goods and services in accordance with hotel established policies and procedures Ensure that every department in the hotel receives good and services as required and to the standards they have specified and at the best price Monitor and analyze procurement costs. Identify opportunities for cost savings Work closely with department heads and key stakeholders to understand their procurement needs and specifications Serve as the primary point of contact for all purchasing related inquiries and collaborate effectively with various departments and suppliers Provide guidance and support to department heads in aligning their procurement activities with organizational goals Continuously assess and improve purchasing processes to enhance efficiency Reach out to the hotel suppliers on a monthly basis to request statements to share with Finance Ensure that the loading dock is kept clean and organized at all times Take an active involvement in the training and development of the Purchasing, Food and Beverage Storeroom colleagues Manage the Purchasing and Food Storeroom departments effectively Project at all times a positive and motivating attitude Work with Finance on Month-end Close process, including un-invoice report review, and accruals Provide finance team with food transfers at month end by 1 pm on BD 1 Maintain accurate records of diverse vendor spend. Complete ad-hoc projects and assignments as necessary Qualifications Purchasing & Storeroom Director: The responsibilities for this position include overseeing the purchasing function for the hotel, as well as ensure meeting specified guidelines and policies. Implement and maintain effective inventory control measures for Food and Beverage Storerooms, and General Inventory. Keep inventories up to par level, in order to properly supply operations' needs, and maximize turnover and space utilization Ensure that food products are rotated on a regularly based on the FIFO method (expiration date), in order to prevent spoilage Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for. Implement checks and balances for requisitions and access to the food and beverage storerooms Conduct weekly and random audits (spot check) to ensure accuracy of inventory records Review and reconcile weekly the hotel P-Card transactions and report to Finance any findings to be addressed Cultivate and maintain strong relationship with vendors to negotiate favorable terms and pricing. Evaluate vendor performance and negotiate contracts to ensure favorable terms Advise departments directly of any excessive purchases or consumption of inventory and recommend best practices to reduce cost and suggest alternative sources for product acquisition Place orders for goods and services in accordance with hotel established policies and procedures Ensure that every department in the hotel receives good and services as required and to the standards they have specified and at the best price Monitor and analyze procurement costs. Identify opportunities for cost savings Work closely with department heads and key stakeholders to understand their procurement needs and specifications Serve as the primary point of contact for all purchasing related inquiries and collaborate effectively with various departments and suppliers Provide guidance and support to department heads in aligning their procurement activities with organizational goals Continuously assess and improve purchasing processes to enhance efficiency Reach out to the hotel suppliers on a monthly basis to request statements to share with Finance Ensure that the loading dock is kept clean and organized at all times Take an active involvement in the training and development of the Purchasing, Food and Beverage Storeroom colleagues Manage the Purchasing and Food Storeroom departments effectively Project at all times a positive and motivating attitude Work with Finance on Month-end Close process, including un-invoice report review, and accruals Provide finance team with food transfers at month end by 1 pm on BD 1 Maintain accurate records of diverse vendor spend. Complete ad-hoc projects and assignments as necessary #J-18808-Ljbffr