Data and Documentation Specialist

Job Description

Job Title: Data and Documentation Specialist (Direct Hire)

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Location: Colorado Springs, CO

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Industry: Nonprofit / Human Services

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Pay: $57,000–$60,000 annually

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Benefits: Eligible for Medical, Dental, Vision, and 401K

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About Our Client:

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Addison Group is partnering with our client, a mission-driven nonprofit organization, to identify a Data and Documentation Specialist to join their team. This position will help improve how organizational information is organized, maintained, and accessed while supporting data quality, reporting, automation, and AI initiatives.

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Job Description:

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The Data and Documentation Specialist will help establish and maintain reliable systems for managing organizational documents and shared data. This person will focus on information governance, document organization, data quality, and making information easier for employees to find and use. The role will collaborate with technology, data, and business teams to strengthen processes and support reporting, automation, and responsible AI use.

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Key Responsibilities:

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• Manage and organize shared documents and structured data across Microsoft 365, SharePoint, Power BI, and similar platforms.
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• Establish consistent naming conventions, file structures, metadata, and documentation practices.
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• Conduct regular audits to identify outdated, duplicate, incomplete, or unnecessary information.
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• Partner with IT and data teams to improve data quality and prepare information for reporting, automation, and AI initiatives.
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• Develop job aids and training materials while supporting cross-functional projects and organizational activities.
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Qualifications:

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• Bachelor’s degree in Information Technology, Business, or a related field preferred, with consideration for equivalent experience.
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• 3+ years of experience in information governance, records management, document management, or related functions.
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• 3+ years of experience with shared document platforms such as SharePoint, Power BI, or similar systems.
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• Strong attention to detail, organization, communication, problem-solving, and ability to manage multiple priorities.
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• Proficiency with Microsoft 365, including SharePoint, Teams, Word, Excel, and Outlook; experience with data, automation, or AI initiatives is a plus.
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Additional Details:

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• Full-time, 40 hours a week
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• Monday-Thursday 7:30am-5pm, Friday half day
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Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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