Counseling Secretary

Counseling Secretary

School District 49 is actively seeking a Counseling Secretary at Sand Creek High School. Calendar: Extended School Year Reports to: Principal Hourly rate of pay: The pay range is $18.28 to $22.54 per hour, based on relevant prior work experience. The final starting rate will be determined after reviewing the experience listed on the job application. Please ensure all relevant work experience is included to support accurate pay placement. Full-time or Part-time: Full-time Benefits: Benefits available Interviews are site-based and not conducted by the Human Resources office. If you have questions regarding the status of an open or recently closed position, you may contact the site where the vacancy is located.

School District 49, the fastest growing district in the Pikes Peak region, hosts 23 exceptional schools and programs within three distinct innovation zones, providing preK-12-aligned curriculum, online and alternative programming and homeschool enrichment. Home to more than 26,000 students and 2,000 staff members, District 49 aims to be the best choice to learn, work and lead. As one of Colorado's only two recognized Districts of Innovation, District 49 is a challenging and stimulating place to lead. As part of our commitment to innovate, we host a robust portfolio of conventional, charter, online, and blended schools, including homeschool support as well as career and technical education. We are passionate about providing individualized educational experiences that launch every student toward success. Our teachers, administrators and staff members are committed to the creation of educational environments where all children can maximize their individual learning potential. Further, we are committed to meeting students' needs in all domains: academic, social and physical. An emphasis in all activities will be toward empowering students to take an active role in their own learning.

This position is eligible for the district benefits plan. Benefits available include group health, dental and vision insurance, paid time off (sick leave, personal leave and vacation (full year positions) retirement savings plans. Benefit details can be found here.

EOE M/F/D/V

The entire application process is completed online via the Applitrack system. For your application to be deemed complete, you must complete the application in its entirety including all applicable disclosure questions. District 49 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. For further information on notice of non-discrimination, visit the Office of Civil Rights for the address and phone number of the office that serves your area, or call View phone number on click.appcast.io.

Job Title: Counseling Secretary

Location: School Based Reports To: Building Principal/Counselors

Initial Approval: November 1, 2006 Revised: March 21, 2025

Work Year: Extended School Year FLSA Status: Non-Exempt

Pay Schedule: Educational Support Personnel Range 5

POSITION SUMMARY: Responsible for providing clerical support for the counseling department (and other departments as needed) assisting in the achievement of our students by maintaining records, gathering and processing data for reports and providing a resource for parents and students to assist in planning and implementing a scholastic path for continued education.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide clerical support for counselors as needed, to include answering phones and taking messages, typing and mailings. Answer and resolve questions from students pertaining to ACT, SAT, Scholarships and class schedules.
• Support and assist counselors and registrar with new student processing and scheduling of students classes. Gathering, developing and preparing paperwork for enrollment and new school year registration packets.
• Maintain student records by requesting, sending, receiving, filing, and sorting records for Counselors review, and processing requests for student transcripts.
• Provide support for scheduling counseling appointments with students, parents and outside agencies.
• Supervise student aides and assist in monitoring health room.
• Gather information and prepare reports for counselors regarding student demographics and student achievement, and academic awards.
• Contact senior students for graduation process.
• Process, create, print, distribute and grades.
• Process, print and distribute student schedules.
• Assist counselors in arranging and setting up special events.
• Printing mailing labels and mailing information home to student's parents, such as achievement test results.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Assist counselors with state testing by helping to prepare and sort test booklets before and after testing.

Assist in gathering information and preparation of CDE reports.

Perform other duties as assigned.

Supervision & Technical Responsibilities: This position does not supervise other employees.

Budget Responsibility: This position does not have any direct budget responsibility.

QUALIFICATIONS

The requirements listed below are representative of the education, experience, knowledge, skills, and/or abilities required for this position:

Education & Training

• High school diploma or equivalent.

Experience

• One year of secretarial experience required; experience in a school setting preferred.

Knowledge, Skills & Abilities

• Oral and written communication skills.
• English language skills.
• Interpersonal relations skills.
• Basic math and accounting skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Organizational skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks and priorities with frequent interruptions.
• Ability to maintain records, correspondence, reports, meeting minutes and other documentation.
• Ability to build and maintain multiple web pages.
• Personal computer, keyboarding and word processing skills.
• Operating knowledge of and experience with various software packages including Microsoft Office and Google Suites required at hire.
• Operating knowledge of and experience with general office equipment, including telephones, copiers, and fax machines required at hire.
• Operating knowledge of current student information system required within 1 month after hire.

Criminal background check required for hire To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

OTHER WORK FACTORS

The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to walk.

The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds occasionally lift and/or move up to 25 pounds.

Work Environment: The noise level in the work environment is usually moderate.

Mental Functions: While performing the duties of this job, the employee is regularly required to communicate, use interpersonal skills. Frequently required to analyze, copy, compute, compile and negotiate. Occasionally required to compare, coordinate, instruct, compute, evaluate. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.