Facilities Maintenance Manager

Are you a hands-on leader with a passion for keeping operations running smoothly and safely? We’re seeking a proactive Facilities Maintenance Manager to oversee daily maintenance activities, lead a small team, and ensure our facilities remain functional, clean, and compliant with safety standards.

*This is a 1st shift role working at our facility in Hatfield, PA. The hours are Monday through Friday from 7:30am to 4pm. Must be available to respond to after-hours or emergency issues on an occasional, as-needed basis.

The Facilities Maintenance Manager owns daily facilities operations, including buildings, grounds, utilities, internal service requests, contractors and facilities projects. The role also develops and manages the equipment-maintenance program through work planning, preventive maintenance, trained technicians and specialist vendors. The manager leads the team, manages approved budgets and recommends capital replacements, ensuring dependable facilities service and equipment support.

The manager participates in Safety Committee meetings and, with the Safety Coordinator, leads execution of the company’s safety strategy and responses to hazards, incidents and corrective actions.

DUTIES AND RESPONSIBILITIES:

• Own the condition and service of buildings, grounds, utilities, HVAC, plumbing, fire/life-safety systems, security, vehicles and related infrastructure. Coordinate inspections, specialist service and corrective work.
• Own internal facilities requests from intake through resolution. Set daily priorities and assignments, communicate status and coordinate work with department managers to limit operational disruption.
• Own after-hours facilities response and maintenance escalation, with defined backup coverage and escalation of major safety, production or spending concerns.
• Manage contractors within approved authority: obtain scopes and quotes, verify insurance and required documentation, arrange site access, set safety expectations and confirm service completion.
• Lead facilities projects as Project Manager. Control scope, approved budget, schedule and closeout; coordinate layouts, equipment moves, installation readiness, permits, inspections and commissioning support.
• Manage operating and project budgets established and approved by Operations. Track spending, forecast needs, report variances and flag expected overruns before committing expenditures.
• Participate in Safety Committee meetings and, with the Safety Coordinator, execute safety priorities and responses. Coordinate hazard assessments, training, inspections, audit support, required records and corrective-action follow-through.
• Ensure safe employee and contractor work, including work-area controls, equipment isolation, PPE and safe return to service. Stop or escalate unsafe conditions and ensure work matches training and authorization.
• Develop and manage a risk-based maintenance program covering asset ownership, criticality, preventive maintenance, repair/rebuild planning and overdue-work recovery. Coordinate equipment access and establish practical task standards.
• Direct equipment troubleshooting and repairs through technicians and qualified vendors. Ensure work is completed and documented; coordinate technical acceptance with Technical and Quality when equipment capability is affected.
• Establish critical-spares requirements, stocking levels, lead times and replenishment responsibilities. Ensure equipment history, maintenance records and vendor documentation remain current.
• Maintain capital-replacement recommendations using condition, failure history, operational risk, cost and lead times. Assess facilities and maintenance needs for growth and submit recommendations for approval.
• Partner with HR on hiring and onboarding. Coach staff, delegate work, review performance and develop backup coverage; ensure technical training and qualification through internal expertise, manufacturers or external resources.
• Report facilities service, work-order completion, backlog, preventive-maintenance performance, equipment disruption and contractor spending. Use results to improve reliability and cost control; perform related duties assigned by management.

SUPERVISORY RESPONSIBILITIES:

• Directly supervises assigned facilities and maintenance personnel. Owns daily work assignment, coaching, development and performance accountability. Hiring, compensation and disciplinary actions are coordinated with HR and company management.
• Independently assigns department work and coordinates approved contractors. Spending and contractual commitments remain within company authorization limits. Major capital decisions, material operational risks and changes to department or safety-program direction are escalated to the Operations Manager. Technical and Quality functions retain accountability for applicable validation, calibration and equipment acceptance requirements.

QUALIFICATIONS:

• 5+ years of relevant industrial or facilities/maintenance experience, including responsibility for facilities operations, contractors and work planning.

• Working knowledge of building systems, utilities and facility infrastructure, with the ability to identify when qualified specialists are required.

• Experience developing or managing preventive-maintenance programs and practical understanding of industrial equipment sufficient to assess needs, direct technicians and evaluate vendor recommendations. Hands-on hydraulic and mechanical repair experience preferred.

• Ability to lead employees, delegate work, manage internal service requests and communicate priorities and risks across departments.

• Ability to manage approved budgets, report variances, plan facilities projects and develop capital-replacement recommendations. Proficiency with office tools and computerized maintenance management systems.

• Relevant safety training or experience, with a commitment to required safety, leadership and Project Management development.

PHYSICAL DEMANDS:

• Work includes office planning and hands-on activity in laboratories, Machine Shop areas, utility spaces and outdoors. Duties may require standing, walking, sitting, bending, kneeling, reaching, climbing and hand/finger dexterity. Duties may include handling loads of 50 pounds and up to 75 pounds using approved lifting aids or team assistance as appropriate.

WORK ENVIRONMENT:

• Work may involve moving equipment, noise, wet conditions, dust/fumes or chemicals, elevated work areas, outdoor weather and hot/cold conditions. Follow required training, equipment-isolation practices, access controls and PPE requirements.