Event Coordinator

Event Services Booking Coordinator (Restricted)Working Title - Event Services Booking Coordinator (Restricted)Role Title - Admin and Office Spec IIIRole Code - 19013-FPFLSA - NonexemptPay Band - 03Position Number - 280R0029Agency - Northern VA Community CollegeDivision - NV280-VP AdministrationWork Location - Alexandria - 510Hiring Range - $55,000 - $65,000Emergency/Essential Personnel - NoEEO Category - 5-ParaprofessionalsFull Time or Part Time - Full TimeDoes this position have telework options? -Telework options are subject to change based on business needs- - NoDoes this position have a bilingual or multilingual skill requirement or preference?Work Schedule - Mon – Fri, 8:30am – 5:00 pm. Very rare occasional Sat. morning hours, or extended evening weekday hours until 7.Sensitive Position - NoJob Description - General Description: The Event Services Booking Coordinator serves as the primary customer relations manager and booking agent for NOVA Event Services. This position assists the client with venue needs, to include desired space, equipment, and technical needs, contracting, and invoicing.Duties and Tasks: Booking and invoicing processes that include the Ernst Center, the Schlesinger Center, and may include other campus spaces as needed. Creating and maintaining electronic records of event applications, contracts, invoices, payments, and other documents. Creating and maintaining monthly records of actual and anticipated revenues for the department. Creating and maintaining monthly records of internal expenses (e.g., police, materials, others) per event for the department. Responds to current and potential rental clients and serves as the face of NOVA Event Services. The Event Coordinator also may assist with Special Event Projects for select college members on an as needed basis. This position involves shared use of the events calendar, phone, and face-to-face client contact. This position is restricted and is funded with non-continuous or non-recurring funding and is subject to continuation based on fiscal year funds and the needs of the College.Special Assignments - May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. The employee requires access to the Administrative Information System (AIS) to perform the duties and tasks required of the position.KSA's/Required Qualifications - KSAs: Strong customer service skills Ability to learn and use event booking software Ability to understand technical software to input data to create schedules and invoices Strong written and verbal communication Strong organizational skill Ability to multi-task and prioritize Accurate and detailed record keeping skills Ability to work in a fast-paced, multi-focused office Ability to work individually or in a team Knowledge of Concert Hall and/or Theatrical/Dance production needs Positive attitude Minimum Work Experience: Experience in in Event Management, Arts Management, Theater, Communications, or related field. Experience with standard computer software such as Word, Excel, Adobe PDF, and Outlook Experience with customer service. Experience with event center booking management. Experience working in an event center environment Experience working with a multi-cultural and diverse clientele.Additional Considerations - Experience booking and managing performing arts events, conferences, meetings and other public and private events Experience using event software for booking servicesOperation of a State Vehicle - NoSupervises Employees - NoRequired Travel - Occasional travel between Alexandria and Annandale campus.Posting Detail InformationPosting Number - CLS_4704PRecruitment Type - General Public - GNumber of Vacancies - 1Position End Date (if temporary)Job Open Date - 09/01/2026Job Close Date - 09/23/2026Open Until FilledAgency Website -