Bookkeeper

Position Overview Under the direct supervision of the Principal, maintaining accurate records and accounts for all programs in the school, as well as to keep up with credits and debts for all programs. Responsibilities Assists in administering the school's accounts receivable function by receiving and verifying daily receipts and preparing the daily bank deposit. Assists in administering the school's accounts payable function, including the issuing and processing of purchase orders and invoices for payment. Reconciles monthly bank statements. Researches discrepancies regarding the accuracy of invoice amounts and communicates with vendors and others as needed to reconcile any issues. Prepares cash boxes for academic and athletic events and reconciles boxes for correctness upon return. Assists in monitoring school's instructional allotment. Assists in the issuing and collection of teacher receipt books and maintenance of the purchase order log for the purpose of providing records for the annual audit. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Provides guidance to staff and students regarding compliance with accounting rules. Assists parents and students in resolving student account issues. Assists with answering telephone calls and provides information and assistance to callers and visitors. Distributes incoming mail appropriately. Receptionist duties as required. Other duties as assigned by administration. Knowledge, Skills and Abilities Knowledge of accounting and bookkeeping principles. Ability to multitask and manage time effectively. Ability to add, subtract, multiply and divide, perform complex arithmetic operations, and use calculators. Ability to understand, apply, and use personal computers and software applications (e.g., School Accounting Program, Word, Excel, Google Docs, Google Sheets). Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees, and others. Ability to establish and maintain cooperative working relationships with students, staff, and others contacted in the course of work. Ability to problem solve job-related issues. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Uses calculating devices. Travel Requirements Limited travel to and from meetings may be required. Physical and Mental Demands, Work Hazards Works in standard office and school building environments. Qualification Profile High school diploma required College level course work in business, word processing, and office procedures preferred. Associates or Bachelor's degree preferred. Successful experience with office management in related area preferred. FLSA Status: Non-exempt #J-18808-Ljbffr