Payroll & Benefits Administrator

Job Summary

We are seeking a Payroll & Benefits Administrator for a direct hire opportunity in Santa Fe Springs, CA. This role is ideal for an experienced payroll professional who is comfortable managing weekly union payroll for a large, multi-state construction workforce of up to 300+ employees nationwide.

The Payroll & Benefits Administrator will oversee accurate and timely payroll processing, maintain employee records, support benefits administration, and assist with onboarding. This is a high-impact role within a fast-paced construction environment where accuracy, confidentiality, responsiveness, and strong follow-through are essential.

This opportunity offers stability, visibility, and the chance to work closely with HR, operations, and field leadership. Candidates who enjoy a team-oriented environment, supportive leadership, and the opportunity to contribute to a growing organization will find this role rewarding.

Key Responsibilities

- Process weekly payroll for union and non-union employees, including wages, deductions, commissions, bonuses, tax withholdings, direct deposits, and paycheck records.
- Review, verify, and audit timesheets, hours worked, wage calculations, pay adjustments, and payroll discrepancies in the HR and payroll system.
- Maintain accurate employee payroll and HR records, including exemptions, transfers, resignations, paid time off balances, I-9s, medical records, and personnel files.
- Support onboarding for new hires, including entering new employee information into the HRIS and assigning employees in the time and labor module.
- Prepare payroll transfers, month-end payroll and benefits reports, headcount summaries, union dues, and union medical, dental, and vision invoices.
- Respond to employee, supervisor, manager, and applicant questions related to payroll, benefits eligibility, personnel policies, salaries, and HR processes.

Compensation and Benefits

- Salary range: $60,000 to $70,000 per year.
- Job type: Direct hire.
- Location: Santa Fe Springs, CA.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
- Must be flexible and open to overtime as needed.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage weekly payroll processing for up to 300+ employees nationwide.
- Audit payroll data, timesheets, pay adjustments, and wage calculations for accuracy.
- Support employee onboarding, HRIS updates, payroll records, and benefits administration.
- Prepare payroll reports, union dues, benefits invoices, and month-end summaries.

- High school diploma or GED required.
- 3+ years of experience working with payroll systems and performing payroll processing, reporting, analysis, and related payroll functions.
- Experience with Paylocity software required.
- Background or basic knowledge of accounting required.
- Experience processing union payroll, weekly payroll, and multi-employee payroll in a construction, skilled trades, or similar field environment strongly desired.
- Strong attention to detail with the ability to identify, research, and resolve payroll discrepancies.
- Ability to maintain confidential employee information and accurate HR records.
- Strong communication skills with the ability to respond professionally to employee and management payroll and benefits questions.
- Dependable attendance, strong organizational skills, and the ability to meet payroll deadlines in a fast-paced environment.
- Commitment to safe work habits and professional workplace conduct.

Preferred Qualifications

- HR or payroll certification from the American Payroll Association, SHRM, or HRCI preferred.
- Prior experience supporting payroll and benefits for union employees in the construction, plumbing, pipefitting, skilled trades, or field services industries preferred.
- Experience processing union dues and union medical, dental, and vision invoices preferred.