Paralegal

Paralegal/Legal Assistant

We are seeking an experienced, detail-oriented professional to serve in a hybrid Paralegal and Legal Assistant role, with a strong focus on litigation. This position supports attorneys throughout all stages of litigation and also provides high-level administrative assistance, requiring both legal knowledge and strong organizational skills.

Key Responsibilities

• Assist attorneys with all aspects of litigation, including case management, research, drafting, discovery, and trial preparation.
• Conduct factual investigations and legal research; prepare research memos, witness backgrounds, and expert reports.
• Draft, review, and revise pleadings, discovery requests and responses, subpoenas, and other litigation documents.
• Coordinate discovery efforts, including managing incoming and outgoing productions, reviewing for privilege, and preparing privilege logs.
• Process and organize electronic and paper document productions; upload, label, and code documents using litigation support software.
• Prepare deposition materials, including witness files, exhibits, and summaries; process deposition transcripts and manage exhibits.
• Assist with pre-trial preparation: create trial notebooks, organize exhibits and witness lists, and manage exhibit exchanges with opposing counsel.
• Provide in-trial support, including exhibit tracking, video presentations, coordination with witnesses, and real-time note taking.
• Assist with post-trial filings, including applications for fees and preparing files for appeal.

Legal Assistant & Administrative Support

• Draft and prepare correspondence, legal documents, and standard pleadings from written drafts or dictation.
• Manage attorney calendars, deadlines, and appointments; maintain firm-wide calendaring and reminder systems.
• Screen calls, greet clients and visitors, and maintain a professional and courteous client-facing presence.
• Open, organize, and maintain physical and electronic case files, including conflict checks and file closings.
• Handle incoming and outgoing mail and delivery coordination; track deadlines and ensure timely communication.
• Enter billable time, assist with pre-bill generation, and help manage attorney billing processes.
• Support attorneys with scheduling, travel arrangements, and hearing/meeting preparation.
• Provide backup support for other administrative staff as needed.

Qualifications

• Minimum of 3 years of experience in litigation support, preferably in a law firm or similar legal environment.
• Strong knowledge of litigation processes, court rules, and document production standards.
• Proficient in Microsoft Office Suite and legal software (document management, timekeeping, and e-discovery tools).
• Excellent legal research, writing, proofreading, and editing skills.
• Typing speed of at least 70 WPM preferred; must be detail-oriented and highly organized.
• Ability to handle confidential matters with discretion and professionalism.
• Strong interpersonal skills to communicate effectively with attorneys, clients, opposing counsel, and court personnel.
• Ability to prioritize tasks, work independently, and remain calm under pressure.
• Willingness to work occasional overtime to meet litigation deadlines or assist during trial preparation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.