Office Manager

Office ManagerSAAZ is advancing sensor solutions, from design and development to production and delivery of space-qualified hardware. Our expertise spans UV, visible, NIR, and IR sensors, including scanners, starers, event-based sensors, and LiDAR, leveraging cutting-edge technologies like tiled 3D IC packaging and cryo cooling architectures.SAAZ is seeking a highly organized and proactive Office Manager to support the day-to-day operations of our office. This individual will help ensure the workplace runs efficiently by coordinating office activities, managing inventory and supplies, assisting with procurement, receiving shipments, and creating a welcoming environment for employees and visitors. The ideal candidate will be highly motivated, resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment.Key Responsibilities:Coordinate and support the daily operations of the office to ensure a productive and organized work environment.Serve as the primary point of contact for office-related needs and administrative support.Maintain accurate inventory of office supplies, equipment, and consumables; proactively reorder items as needed.Assist with procurement activities, including obtaining quotes, placing purchase orders, tracking deliveries, and coordinating with vendors.Receive, inspect, and verify incoming shipments against purchase orders and packing slips.Document received materials and update inventory systems promptly.Coordinate the shipment of products, equipment, and materials as needed.Resolve discrepancies involving damaged, missing, or incorrect shipments with vendors.Maintain relationships with office vendors and service providers to ensure timely support and issue resolution.Coordinate meeting room scheduling and ensure common areas are clean, organized, and fully stocked.Welcome guests, clients, and visitors in a professional, friendly, and courteous manner.Assist with coordinating office events, team meetings, and employee activities.Support onboarding logistics for new employees, including workspace setup and office supplies.Identify opportunities to improve office processes and operational efficiency.Perform other administrative and operational duties as assigned.Qualifications:Required Qualifications:Associate or bachelor's degree or equivalent experience.U.S. permanent residency or U.S. citizenship.2+ years of experience in office management, administrative operations, inventory management, purchasing, or a related role.Strong organizational skills with the ability to manage multiple priorities and meet deadlines.Excellent verbal and written communication skills.Proficiency with Microsoft Office Suite and common business software.Self-motivated, dependable, and driven with strong problem-solving skills.Professional demeanor with a customer service mindset.Friendly, approachable, and welcoming to employees, clients, and visitors.Ability to work independently while collaborating effectively with cross-functional teams.Ability to lift and move packages up to 25–40 pounds as needed for receiving and inventory activities.Desired Qualifications:Experience with inventory control, receiving, stock organization, and purchase order processing.Experience working in a manufacturing, engineering, semiconductor, electronics, or laboratory environment.Experience with ERP/MRP systems such as SAP, NetSuite, Oracle, Microsoft Dynamics, or similar.Knowledge of purchasing best practices, inventory forecasting, and vendor performance management.Success Metrics:Become proficient with the company's inventory and purchasing systems.Organize office and inventory areas for efficiency and accessibility.Build positive working relationships with key suppliers and internal stakeholders.Process purchase orders, receiving, and inventory transactions accurately and on time.