Program Coordinator II

Program Coordinator II

Recruitment/Posting Title - Program Coordinator II

Job Category - URA-AFT Administrative

Department - American Women & Politics Cntr

Overview - CAWP is the leading source of information about women and politics in the United States. Our mission is to promote greater knowledge and understanding about the role of women in American politics, enhance women's influence in public life, and expand the diversity of women in politics and government. A crucial component of that mission developing education and outreach strategies which translate research findings into action, and addressing women's underrepresentation in political leadership with effective, intersectional, and imaginative programs serving a variety of audiences.

Posting Summary - Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Center for American Women and Politics, within the Eagleton Institute of Politics. Among the key duties of the position are the following:

• Organizes, administers, and coordinates lectures, forums, educational programs and other events for the Center for American Women and Politics including on- and off-site events as well as virtual programming.
• Follows up on invitations, contracts, planning processes, logistics, communications, promotion, records, materials, invoice processing, and documents related to events.
• Gathers information from all involved parties about expectations, including special needs and considerations.
• Creates and maintains mechanisms to organize event ideas and planning processes, including speaker databases and planning calendars.
• Develops and sets in place logistics and communications plans to ensure that programs are well publicized, well attended or utilized, and well run within designated budget constraints.
• Oversees day-of, on-site logistics for events, ensuring that staff fulfill their responsibilities and events run smoothly and seamlessly.
• Communicates effectively with staff, speakers, program participants, and any other key players regarding responsibilities and expectations.
• Conducts follow-up and ensures that all post-program tasks are completed promptly and appropriately, including photo editing, archives, correspondence, and billing.
• Oversees student interns and work-study students on events and programs.
• Makes recommendations and brings issues to the attention of program and senior staff.
• Assists senior staff and faculty on other educational programming and special projects, including facilitating guest visits and field trips.
• Assists communications and other staff in creating external-facing communications focused on sharing information more widely about all our public programs, including to press and on social media.
• Serves as lead on the annual Ready to Run® New Jersey program (up to 250 attendees) and its pre-conference diversity initiative, including staffing three advisory committees, and on the annual Senator Wynona Lipman Chair in Women's Political Leadership.
• Develops CAWP's online programming, including drafting a project plan, developing content, and coordinating guest speakers and uploads.
• Keeps program web pages current with agendas and registration information.
• Provides backup support to the Center's administrative staff as needed.
• On occasion, all members are asked to participate in Institute-wide and/or cross-team projects.

FLSA - Nonexempt

Grade - 03

Salary Details

Minimum Salary - 52602.480

Mid Range Salary - 64788.980

Maximum Salary - 76975.480

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement - Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description - URA-AFT Administrative

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Bachelor's degree or equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Knowledge of US and NJ government and politics. Comfortability with meeting and working with a broad range of people — from high level public officials to media representatives to vendor staff to students — in a variety of highly visible settings. Ability to independently manage multiple tasks and short deadlines in high-stress situations. Ability to be very organized, efficient, and detail-oriented. Strong interpersonal skills. Excellent oral and written communications skills.

Preferred Qualifications - Degree in Political Science, Gender Studies or related experience in those fields. Two years of relevant experience.

Equipment Utilized - Microsoft Office Suite.

Physical Demands and Work Environment - Eagleton offices are located within a historic building with no elevator. The duties of this position regularly involve navigating stairs numerous times a day. An applicant may request a reasonable accommodation if they have a disability that restricts them in their ability to climb and/or navigate stairs.

Special Conditions

Posting Details

Posting Number - 26ST1898

Posting Open Date - 10/14/2026

Special Instructions to Applicants

Regional Campus - Rutgers University-New Brunswick

Home Location Campus - Douglass (RU-New Brunswick)

City - New Brunswick

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: