Accounting Specialist

Job Description

We are seeking a detail-oriented Accounting Specialist to support the day-to-day accounting operations of St. Dalfour USA. The role is primarily responsible for accounts payable, fixed asset record maintenance, bank and assigned account reconciliations, and general accounting support. The position will also assist the Controller and accounting team with accruals, journal entries, month-end close activities, and audit support. This is a staff-level support role and is not responsible for managing or owning the month-end closing.

The successful candidate must be comfortable working in a fast-paced environment with a medium-to-high volume of transactions and competing priorities. Practical accounting knowledge, accuracy, organization, and follow-through are essential. Experience in wholesale distribution, importing, food products, manufacturing, or another inventory-based business is preferred.

Key Responsibilities

Accounts Payable

• Process a medium-to-high volume of vendor invoices accurately and on time.
• Match invoices to purchase orders and receiving documentation and identify discrepancies for resolution.
• Maintain vendor records, respond to payment inquiries, and reconcile vendor statements.
• Prepare payment support and maintain organized accounts payable documentation.
• Assist with vendor setup, payment processing, and year-end 1099 support as assigned.

Fixed Assets

• Maintain the fixed asset register and support documentation.
• Record and track asset additions, transfers, and disposals based on approved documentation.
• Assist with depreciation schedules, fixed asset reconciliations, and periodic asset verification.

Reconciliations and General Accounting Support

• Prepare bank reconciliations and research outstanding or unusual reconciling items.
• Reconcile assigned balance sheet and general ledger accounts.
• Maintain accurate supporting schedules, files, and accounting records.
• Assist with routine accounting research and follow-up on open items.

Month-End Close and Audit Assistance

• Assist with the preparation of accruals and journal entries under the direction of the Controller.
• Provide schedules, transaction details, and supporting documentation for month-end and year-end close.
• Assist with audit requests and other accounting projects as needed.
• Follow established close deadlines, accounting procedures, and internal controls.

Qualifications

Required

• At least 2 years of practical accounting, bookkeeping, or accounts payable experience.
• Working knowledge of accounts payable, bank reconciliations, general ledger activity, fixed assets, journal entries, and basic accrual accounting concepts.
• Ability to manage a medium-to-high volume of work while maintaining accuracy and meeting deadlines.
• Proficiency in Microsoft Excel and comfort learning new accounting systems.
• Strong attention to detail, organization, follow-up, and communication skills.
• Accounting degree is not required; relevant experience and demonstrated accounting knowledge are more important.
• Advanced Excel skills are required, including proficiency with VLOOKUP, XLOOKUP, SUMIFS, Pivot Tables, and the ability to analyze and manipulate large data sets for reporting and reconciliations.

Preferred

• Experience with an ERP system; Deacom experience is a plus but not required.
• Experience in wholesale distribution, importing, food and beverage, consumer packaged goods, manufacturing, or another inventory-based business.
• Experience processing purchase order-based invoices and working with inventory-related transactions.

Ideal Candidate

• Reliable, accurate, and comfortable performing hands-on staff-level accounting work.
• Able to organize a high volume of transactions and follow through on outstanding items.
• Willing to learn, ask questions, and adapt as processes and the environment evolve.
• A team player who supports the Controller and accounting department without requiring ownership of higher-level accounting decisions.
• Practical, dependable, and committed to maintaining complete and organized accounting records.