Department Assistant-History & Social Science

Department Assistant History and Social Sciences

Salary: $48,817.00 Annually

Opening Date: 8/6/2026

Closing Date: 8/20/2026 11:59 p.m.

Unit: AFSCME Grade Level 7

Department: History and Social Sciences

Reports To: Chairperson, History and Social Sciences

Principal Responsibilities:

• Organizes and coordinates the administrative workflow.
• Responsible for coordinating complex departmental projects from inception through completion.
• Provides primary secretarial support to the department.
• Identifies problems and/or inconsistencies in the record system and provides for their solution or correction.
• Responsible for Administrator's files, calendar and correspondence.
• Prepares correspondence, complex technical and/or statistical reports, agenda, and minutes of meetings.
• Arranges, participates in and implements, as directed, meetings and conferences.
• Participates in the training and motivation of other support staff.
• Provides students, employees, or department members with information and directs them to appropriate resources.
• Operates office equipment.
• Maintains accurate files and records via manual or computerized systems.
• Orders office supplies and instructional/administrative materials as needed.
• Sorts and distributes mail within the department.
• Performs other duties as assigned that are appropriate to the position.

Minimum Qualifications:

• High School Diploma or equivalent
• Two (2) years of verifiable work experience as an administrative assistant

Preferred Qualifications:

• Associate degree
• Strong computer skills with knowledge of Microsoft Windows and Microsoft Office
• Proficiency doing research on the Internet
• Strong analytical skills, organizational skills and self-motivated
• Excellent written, verbal, and interpersonal communication skills
• Ability to interact professionally with employees and the public

Supplemental Information:

Schedule: Monday - Friday, 8:00 a.m. to 4:00 p.m., 35 hours per week

Retirement: Pension Eligible

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.