Account Clerk

The Account Clerk is responsible for performing a variety of complex clerical and accounting duties, including financial record keeping, invoice validation, vendor database maintenance, and customer service. This role involves handling large sums of money, preparing financial reports, assisting with budget control, and ensuring the accuracy and integrity of agency financial transactions. Responsibilities:

• Maintain official agency financial records and certify their accuracy.
• Exercise limited purchasing and inventory control.
• Assist in preparation and control of the agency budget.
• Receive, deposit, distribute, and account for monies, securities, or other valuables.
• Authorize payment of vouchers or prepare vouchers for director s signature.
• Write checks, transmit payments, audit transactions, and post/process encumbrances and expenditures.
• Check requisitions for quality, quantity, and price compliance.
• Prepare monthly, quarterly, and yearly financial reports.
• Negotiate settlement of accounts.
• Operate and order maintenance for office equipment.
• Manage leases, auctions, sales, and receipt of bids.
• Perform related duties as required.

• Minimum of 5 years of bookkeeping and recordkeeping experience.
• Experience with accounts payable and voucher processing.
• Knowledge of budget preparation and control assistance.
• Experience in financial reporting on monthly, quarterly, and annual basis.
• Working knowledge of procurement and contract procedures.
• Effective oral and written communication skills.
• Ability to handle money and valuables accurately; eligibility to be bonded.
• Ability to maintain confidentiality and work under pressure with diplomacy and tact.

• Experience with PeopleSoft Financials.
• Experience with auditing systems.

• Must agree to approved absences longer than two weeks with contact availability during absence.
• Position requires a Social Security Administration (SSA) background check with a processing time of 6-8 weeks.
• Candidate must be cooperative with timely processing of federal background check requirements.

• On-site position, Monday through Friday, 8:00 AM to 4:30 PM, 7.5-hour workdays.