Payroll Specialist

Payroll Specialist – Full-Time (Not Remote) Position Overview Chaliff + Associates is seeking a detail-oriented and proactive Payroll Specialist to support our CPA firm’s client base. This role serves as the primary liaison between our clients and third-party payroll providers, ensuring payroll is processed accurately, timely, and in full compliance with federal, state, and local regulations. The ideal candidate is highly organized, responsive, and experienced in multi-state payroll coordination, with strong communication skills and a client-service mindset. Key Responsibilities Client Payroll Coordination Act as the primary point of contact between clients and payroll providers Ensure payroll data is submitted accurately and on time for each payroll cycle Review payroll reports for completeness and accuracy before final submission Troubleshoot payroll issues and coordinate resolutions with clients and payroll companies Client Communication Maintain ongoing communication with clients regarding payroll deadlines, changes, and compliance requirements Provide guidance to clients on payroll-related matters and required documentation Follow up with clients to ensure timely submission of payroll data Multi-State Payroll Tax & Account Setup Register and maintain employer accounts across multiple jurisdictions, including: State withholding accounts State unemployment (SUTA) accounts Local tax accounts (where applicable) State-specific programs (e.g., paid family leave, disability, FMLA programs) Workers’ compensation accounts (as required by state) Monitor account status and ensure ongoing compliance with filing requirements Compliance & Reporting Prepare and submit workers’ compensation audit reports Complete and submit Verification of Employment (VOE) requests Manage wage garnishments, levies, and child support orders Ensure proper setup and compliance for payroll deductions and withholdings 1099 & Year-End Processing Process 1099 payments and maintain accurate contractor records Review client accounts to identify missing or incomplete W-9 forms Assist in year-end compliance, including 1099 preparation and filing support Additional Duties Maintain organized payroll records and documentation Stay current on payroll laws and regulatory changes across multiple states Assist with special payroll projects and client requests as needed Qualifications 2+ years of payroll experience, preferably in a CPA firm or multi-client environment Experience with multi-state payroll and tax registrations Familiarity with third-party payroll platforms (e.g., ADP, Paychex, Gusto, etc.) Strong understanding of payroll compliance, tax filings, and reporting requirements Excellent communication and client service skills High attention to detail and strong organizational skills Ability to manage multiple clients and deadlines simultaneously Preferred Qualifications Certified Payroll Professional (CPP) designation Experience handling multi-state compliance and registrations Prior experience working in a public accounting or outsourced services environment Key Attributes for Success Proactive and deadline-driven Strong problem-solving skills Ability to communicate clearly with both clients and vendors Highly organized with the ability to manage competing priorities Compensation & Benefits Base Salary (commensurate with experience and credentials) Generous PTO Health, dental, and vision coverage 401(k) with matching + certification reimbursement #J-18808-Ljbffr Chaliff & Associates Certified Public Accountants