Procurement Project Administrator

Job Description

Job Description

We are WeGo .  It's not just our name .  It's what we do .  That forward-thinking movement is extended and enriched by branding that looks and feels the same no matter where it lives in our communities .  The WeGo brand stands for a collaborative commitment to exceptional service, friendliness, integrity, and honesty as we connect riders to their community and one another.

Job Purpose

WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills.

Tasks

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, and/or new ones may be assigned at any time with or without notice.

Job Functions

• Performs all procurement-related activities and planning, evaluation of proposals, recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy
• Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce exposure to risk
• Maintains properly documented procurement files following FTA guidelines
• Participates in the negotiation of contracts terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated
• Review and adhere to compliance of departmental policy, procedure, local, State and Federal regulations of procurement/Publish required procurements
• Verify purchase requisitions by comparing the board approval document and the contract
• Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met by the procurement type
• Communicates in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members. 
• Prepare related supplemental paperwork in support of contracts for the Board; prepare analytical reports, correspondence, and memoranda.
• Keep information accessible by sorting and filing documents
• Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations
• Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services
• Report DBE selected vendors to the Director of Business Diversity
• Track federally funded send per the submitted invoice 
• Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice
• Perform other duties as assigned

Knowledge/Skills

• College degree in business administration, accounting, or related field strongly preferred; some college required
• Minimum three years of experience in procurement and contract administration
• Experience in purchasing equipment and services related to the transportation industry preferred
• Very strong mathematical and analytical skills
• Very detail oriented
• Excellent verbal and written communication skills

Work Content

Davidson Transit Organization, Employment unit of WeGo Public Transit, is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that people with disabilities are provided with reasonable accommodation.

• Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping holding, clarity of vision, speaking, listening
• Must be able to operate office equipment, including but not limited to telephone system, typewriter, computer system, printer, copy machine, facsimile machine, adding machine

Davidson Transit Organization, Employment unit of WeGo Public Transit is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.