Temp Payroll Specialist - Los Angeles, CA

Payroll Specialist

Planned Parenthood Los Angeles is seeking an experienced Payroll Specialist to work in our Downtown Los Angeles Headquarters--please note, this is a temp-to-hire status. In the collaboration with the Payroll team, the Payroll Specialist is responsible for all aspects of payroll including but not limited to the preparation of the bi-weekly payroll for the agency, audit and communication regarding timesheets, the payroll tax filings, interfacing with payroll enterprise on a weekly basis, interfacing with employees on a daily basis and supporting generation of payroll related reports.

Our Ideal Candidate will have the following qualifications:

• High school diploma or equivalent.
• Minimum of at least three (3) years of experience in payroll required. Including benefits reporting and payroll tax filing requirements. UKG preferred.
• Minimum of two (2) years of experience with California wage and hour labor law requirements required.
• Strong systems background required including but not limited to: Microsoft Office.
• Ability and willingness to travel within Los Angeles County.
• Reliable means of transportation for onsite and off-site work.
• If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

About the Position:

• Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors.
• Perform daily payroll department operations including but not limited to timesheet correction communication to both employees and managers.
• Ensure accurate and timely processing of all payroll transactions.
• Assist with the reconciliation of payroll before transmission and verify confirmed reports.
• Process bi-weekly and off-cycle payroll for the agency.
• Issue manual payroll checks as needed.
• Ensures payroll issues are escalated and resolved promptly.
• Assist with monthly reconciliations, including payroll bank accounts and salary-related general ledger accounts.
• Support the Accounting Department in preparing payroll journal entries and related accruals.
• Assist with preparation of quarterly reports with the payroll vendor, including but not limited to Federal 941s for the IRS, State of California, and other state payroll reports as needed.
• Review and process employee submitted changes.
• Assist with the maintenance of finance reporting as needed. Participate in the audit of Worker's Compensation reporting, 403(b), and 457(b) payments and recordings as required.
• Process garnishments.
• In collaboration with payroll team, support the education efforts in relation to timekeeping and payroll processing for employees and managers.
• Participate in external audit and reporting processes.
• Generate and distribute reports using payroll reporting and timekeeping systems including but not limited to labor reports as required.

Generous salary and benefits package includes:

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic life/AD&D policy with additional voluntary coverage options
• Short Term Disability, Critical Illness and Accident policies
• 403(b) Retirement plan with up to 3% employer match
• Medical and Dependent Flexible Spending Account plans
• Public Transportation and Commuter Pre-Tax Reimbursements
• Generous vacation, sick, and holiday benefits
• Hiring range: $32.21 - $38.65 per hour (Non-Exempt)

Compensation Philosophy and Position Hiring Range:

At Planned Parenthood Los Angeles we continuously work towards our value of "we respect and honor all people", which also relates to our compensation philosophy. PPLA recognizes that decisions about pay, and benefits have significant impact on staff, so we are committed to ensuring all positions are rooted in a description that identifies competencies, duties, responsibilities, and qualifications, and that they are compensated equitably which considers both internal organizational equity and market compensation data for similar roles.

Equal Employment Opportunity will be afforded to all applicants and other covered persons without regard to protected characteristics, including their perceived protected characteristic. Protected categories include: race (including traits historically associated with race, including but not limited to, hair texture and protective hair styles such as, braids, locs, and twists as examples but not exhaustive list), color, religion or religious creed (including religious belief, observation, practice, dress, and grooming practices), national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding/chestfeeding, or related medical conditions), reproductive health decision-making, gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status (including past, current or prospective service in the uniformed service), and any other characteristic protected under applicable federal, state or local law. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.