Administrative Assistant

Administrative Assistant

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

Job Responsibilities

• Computer Use: Utilize computers for database management, word processing, and other applications
• Telephone Handling: Answer calls, provide information, take messages, or redirect calls
• Database Management: Create, maintain, and enter information into databases
• Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records
• Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems
• Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed
• Scheduling: Maintain scheduling and event calendars, and confirm appointments
• Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials
• Additional Duties: Perform other related tasks as assigned

Qualifications

• Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)
• Experience: Prior experience in a fast-paced environment
• Education: High School Diploma or GED
• Experience: At least 1 year in an administrative support role within a professional setting
• Communication Skills: Strong verbal and written communication skills
• Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design
• Effective Communication: Ability to communicate effectively based on the audience's needs
• Organizational Skills: Strong organizational and time management abilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.