Office Services & Hospitality Coordinator

Position Overview

Ultimate Staffing Services is actively seeking an Office Services & Hospitality Coordinator for a prestigious firm in Raleigh, North Carolina . This position plays a vital role in creating a welcoming environment for executives, staff, clients, and visitors, ensuring that day-to-day office operations run smoothly. The ideal candidate will thrive in a professional setting and excel in balancing front desk responsibilities with hospitality and office coordination .

Responsibilities

Reception & Client Experience

• Serve as the first point of contact for clients, guests, vendors, and employees.
• Greet visitors and ensure a warm, professional arrival experience.
• Manage visitor registration, check-in procedures, and host notifications.
• Answer incoming calls and respond to general inquiries.
• Coordinate incoming and outgoing mail, deliveries, and courier services.
• Maintain a polished and welcoming reception area.

Hospitality & Workplace Support

• Ensure kitchens, coffee stations, conference rooms, and common areas remain clean, organized, and well-stocked.
• Restock beverages, snacks, office supplies, and hospitality essentials.
• Prepare refreshments for meetings, events, and client visits.
• Conduct routine walkthroughs to maintain workplace standards throughout the day.
• Anticipate and resolve hospitality-related needs before they become issues.

Meeting & Conference Room Support

• Prepare conference rooms for meetings, trainings, and client events.
• Coordinate catering orders, setup, replenishment, and cleanup.
• Assist with conference room scheduling and reservations.
• Partner with internal teams to address technology or facility-related issues.
• Support leadership meetings, client visits, and special events.

Office Operations

• Assist with office opening and closing procedures.
• Monitor office supply inventory and coordinate replenishment needs.
• Receive and organize deliveries and maintain storage areas.
• Submit and track maintenance and facility requests.
• Support new hire desk setup and workspace readiness.
• Assist with employee engagement activities, celebrations, and special projects.

Qualifications

• Previous experience in reception, hospitality, office services, customer service, or workplace support required.
• Experience in a professional office environment preferred ; legal, financial services, or corporate settings are a plus.
• Strong interpersonal and communication skills with a polished, professional presence.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining exceptional service standards.
• Proficiency with Microsoft Outlook, Teams, and Microsoft Office.
• Experience with workplace reservation, visitor management, or facilities platforms is a plus.

Required Work Hours

Monday-Thursday: 8:30 AM - 5:00 PM

Friday: 8:30 AM - 1:00 PM

Benefits

Medical, dental, vision, pharmacy

Additional Details

This is a long-term temporary role with indefinite contractor status at this time.

Pay Range: $23 - $25 per hour depending on experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.