Supply Chain Specialist

Job Description

Job Description

We are looking for a detail-oriented Supply Chain Specialist to support procurement and contract administration for a higher education institution in Saint Paul, Minnesota. This contract position offers a path to a permanent role and is ideal for someone who can balance timely purchasing activity with careful review of service agreements while maintaining compliance with public sector standards. The role works closely with campus departments, vendors, and external partners to keep purchasing and contracting processes organized, accurate, and responsive to business needs.

Responsibilities:

• Oversee day-to-day purchasing activities, ensuring transactions align with institutional guidelines and applicable procurement requirements.

• Review, prepare, and route purchase orders in Workday, confirming completeness, accuracy, and timely distribution to the appropriate parties.

• Draft, update, and process service and operational contracts using established templates while coordinating with legal and governing offices as needed for compliance.

• Remove nonstandard edits and reconcile contract language to match approved terms before execution.

• Support agreements for a variety of needs, including facilities-related services, guest speakers, and other departmental engagements.

• Maintain organized procurement and contract records, monitor financial details, and resolve discrepancies to support accurate documentation and reporting.

• Communicate with internal stakeholders and vendors to provide clear status updates, gather required information, and keep purchasing and contract workflows moving efficiently.

• Assist with procurement activity in systems such as Workday and Jaggaer Marketplace, including transaction tracking and related administrative support.

• Contribute to the overall effectiveness of the department by handling additional assigned duties and promoting dependable business partnership across the organization.

• At least one year of experience supporting purchasing, procurement, or contract administration within a local, state, or federal government environment.
• Working knowledge of accounting fundamentals, including transaction processing, record reconciliation, discrepancy review, and financial documentation maintenance.
• Strong written and verbal communication skills with the ability to interact professionally with employees, vendors, and external partners.
• Proficiency with enterprise systems, procurement or financial applications, databases, and Microsoft Office tools.
• Ability to interpret and apply statutes, regulations, policies, and procedures related to purchasing, procurement, and financial compliance.
• High attention to detail and the ability to manage multiple purchase orders and contracts accurately within required timelines.
• Experience with platforms such as Workday, Jaggaer Marketplace, or similar purchasing and contract management systems is preferred.
• A bachelor’s degree in accounting, business administration, finance, public administration, or a related field is preferred.