AR & AP Specialist

Must be living in the Greater Seattle area, willing and able to work on site in Seattle once a week. We are seeking a motivated individual who is looking for a new opportunity to deliver exceptional customer service to suppliers and internal teams in various aspects of Finance with a focus on self‑service and innovation. This role will assist with managing the finance email inbox for our client to ensure prompt payments, adherence to accurate policies and practices, along with other accounts payable and accounts receivable related duties while establishing and maintaining relationships with internal and external stakeholders. Responsibilities Manage an accounts payable mailbox for user requests. Be able to understand the request, clarify it as necessary, address it and/or determine the best path to closure. Provide support during the budget cycles, including whitepaper contribution and reviews, meeting set‑up and WorkDocs folder access requests. Be able to address ad hoc accounts payable and accounts receivable requests. Address ambiguous requests and move to clarification and resolution. Oversee the collection of root cause analysis responses to purchase order violations of the spend and transaction policy including maintaining the POAI reporting dashboard. Set up new suppliers in finance tools following an established process of onboarding, including managing NDAs and working directly with suppliers ensuring a positive experience. Provide monthly billing and collection support including but not limited to parking, rebates, penalties and incentives. Manage invoice creation, cancellation or inquiries as well as tracing payments as needed. Manage financial inspections including monthly accruals defect calculation. Manage virtual team meetings including agenda creation, follow up and closure of outstanding action items across the team. Develop comprehensive quarterly well‑structured hub page and documentation updates addressing frequently asked questions and common inquiries. Perform necessary tasks as assigned. Requirements Knowledge of accounts payable and receivable processes as well as invoicing. Ideally 5+ years of experience in Accounts Payable and Purchasing. Be highly organized, able to deal with ambiguity and prioritize tasks. Experience providing excellent customer service within a professional setting. Ability to prioritize and solve problems in a fast‑paced, high‑volume environment, with minimal supervision. Enhance standardization and provide accessible information for all stakeholders. Takes initiative to pursue solutions, drive tasks to completion, and close communication loops. Ability to effectively listen, write and communicate with a high level of attention to detail. Be able to establish and maintain relationships with internal and external clients. Intermediate skills in MS Office, particularly Excel, Outlook, and Word a must. Experience in Smartsheet and/or Salesforce desired. This is a full‑time role and Teleion offers full benefits, PTO, holiday, 401(k). See how other employees have reviewed us on Glassdoor. Required: Eligibility to work in the United States without sponsorship presently or in the future. Teleion has made the Seattle Business Magazine Washington’s 100 Best Place to Work list 7 years consecutively as well as one of the nation’s BEST COMPANIES TO WORK! Teleion is minority owned and an Equal Opportunity Employer – We welcome all races, sexual orientations, gender identities, veterans, religions and disabilities. #J-18808-Ljbffr Teleion