Sales and Office Administrator

Job Description

Job Description

Gemini, one of North America’s largest designer, manufacturer and supplier of custom systems for the food industry is seeking an onsite Sales and Office Administrator in Willow Grove, PA.

The Sales and Office Administrator plays a key role in supporting the Sales organization while serving as a welcoming first point of contact for customers and visitors. This position combines sales administration, CRM management

and office coordination to ensure the Inside Sales and Outside Sales teams operate efficiently. The ideal candidate is professional, can work collaboratively, is detail oriented and has experience supporting a sales team.

***Must have previous experience supporting a sales team.

Gemini Offers

• A competitive salary
• PTO
• 9 company holidays
• Health, vision, and dental benefits
• Company paid short term disability and life insurance
• 401K match
• FSA
• Tuition assistance
• An opportunity to learn and grow!

Sales and Office Administrator Responsibilities:

• Provide administrative support to the VP of Sales & Business Development and
• VP of Inside Sales.
• Serve as primary point of contact for incoming sales and operator calls, directing and prioritizing inquiries efficiently.
• Process and approve outside sales expense reports in accordance with company policies.
• Maintain sales files, forms, templates, and departmental documentation.
• Coordinate sales meetings, customer demonstrations, lunches, events, and company functions.
• Support sales efforts by maintaining accurate customer/contact data and ongoing data quality in the CRM.
• Create and maintain outside sales reference lists and sales resources.
• Organize and maintain sales literature, presentations, pricing documents, and marketing collateral.
• Welcome visiting customers and coordinate meeting logistics to ensure a professional experience.
• Assist with company social media, newsletters, and customer email communications.
• Support the Executive Administrator and assist with special projects as needed.

Sales and Office Administrator Qualifications:

• 3+ years of sales administration support
• 3+ years of CRM experience
• Microsoft Excel and PowerPoint skills
• Must be detail oriented

Sales and Office Administrator Preferred:

• Experience with marketing programs (Canva)