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Administrative Assistant

Full-time

Robert Half

Delray Beach, FL

Job Description

Job Description

Administrative Assistant to CEO

Location: [Insert Location]

Company: Multi-Entity Holding Company

Position Overview

We are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.

This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.

 

Key Responsibilities

Office Support

  • Answer incoming phone calls and greet visitors in a professional and welcoming manner
  • Maintain organization and cleanliness of common areas, including the kitchen
  • Monitor and order office supplies as needed
  • Coordinate weekly lunch orders for team meetings
  • Support other office departments ie: leasing, accounting, legal for various ad hoc responsibilities

Executive Support to CEO

  • Provide day-to-day administrative support to the CEO
  • Manage scheduling, including appointments and calendar coordination
  • Assist with personal tasks such as:
  • Ordering coffee and meals as needed during the day
  • Managing prescriptions and vitamins
  • Handling online purchases (e.g., clothing, household items, miscellaneous needs)

Collections & Inventory Assistance

  • Support inventory tracking for the CEO’s collectibles
  • Assist with receiving and organizing new items
  • Coordinate packaging and shipping for sold items

 

Qualifications

  • 2+ years of administrative support experience
  • Invoice entry; QuickBooks/Excel
  • Positive attitude and strong work ethic
  • Excellent attention to detail, with consistent follow-through
  • Proactive and willing to take initiative (“can-do” mindset)
  • Professional demeanor with a friendly, approachable personality
  • Basic comfort with:
  • Email communication
  • Internet ordering
  • Microsoft Word and Excel (basic functionality) over all MS office proficiency

 

Why Join Us

  • Direct exposure to executive leadership
  • Varied responsibilities—no two days are the same
  • Opportunity to grow within a fast-moving, entrepreneurial environment

 

Apply
Vacancy posted 6 hours ago
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