Assessment Coordinator

MOUNTAIN VIEW-LOS ALTOS UNION HIGH SCHOOL DISTRICT
1299 BRYANT AVENUE
MOUNTAIN VIEW, CA 94040


CLASS TITLE: ASSESSMENT COORDINATOR


BASIC FUNCTION:


Under the general supervision of a high school administrator, perform a variety of responsible, complex clerical, organizational and coordinating functions in support of test administration at a school site; plans, organizes and is responsible for timely, accurate and complete administration of large group tests such as SAT, Advanced Placement, CAHSEE, PSAT, STAR and any other federal, state, local or private large group testing identified by site administration; recruitment, training and scheduling of staff or volunteers to ensure compliance with test administration requirements.


REPRESENTATIVE DUTIES:


Perform a variety of responsible and complex technical duties; coordinate with site and district schedules and communications to ensure efficient, accurate and timely administration of large group testing for district students on site


Explain policies and procedures related to testing within the scope of authority of this position; provide information to staff, vendors, students, parents and volunteers


Order and coordinate delivery and return of test program materials and maintain mandated records related to testing events


Direct preparation and organization of testing materials for distribution, collection and required accounting/security measures


Secure, train and schedule necessary staff or volunteers to process materials and serve as test proctors where needed


Prepare and process specialized forms, packets and information related to large group testing events


Perform a wide variety of problem-solving tasks in support of large group testing events held at the sites


Prepare and complete a wide variety of electronic files, labels, rosters, documents, records, manuals and reports related to testing events


Operate a variety of office machines, including computer terminals and communication equipment


Perform related duties as assigned


KNOWLEDGE AND ABILITIES:


KNOWLEDGE OF:
Modern office practices, procedures and equipment, including computer equipment and related software applications used by the District
Record-keeping techniques
Health and safety regulations
Correct English usage, grammar and spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience, diligence and courtesy


ABILITY TO:
Define, perform, and coordinate organizational tasks necessary to successfully administer large group tests
Work independently with little direction
Perform problem-solving tasks requiring independent judgment
Perform duties effectively with many demands on time and with constant interruptions
Train and provide direction to others
Maintain accurate records and prepare reports
Work confidentially with discretion
Keyboard accurately at a rate required for successful job performance
Establish and maintain effective working relationships with others
Establish and meet schedules and timelines
Understand and interpret rules and written directions and apply to specific situations
Plan and organize work flow
Communicate effectively both orally and in writing
Operate office machines including computer equipment utilizing identified office productivity software


EDUCATION AND EXPERIENCE:


Any combination equivalent to graduation from high school plus related college courses or practical experience in organizing large group events and implementing complex instructions preferably in an educational setting with at least two years of increasingly responsible office experience.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
• School office environment; subject to frequent interruptions
• Work under pressure of deadlines and time constraints
• May be required to work at a computer workstation for extended periods of time
• May be required to attend meeting outside regular working hours
• Ability to lift boxes of 15 to 20 pounds in weight


Licenses and other requirements:
• Criminal Justice fingerprint clearance
• Evidence of TB clearance


If required to operate a vehicle:
• Valid California Motor Vehicle Operator's License
• Acceptable driving record and qualification for insurability by the District's insurance carrier


HEARING, VISION, AND SPEECH AND LANGUAGE PROCESSING:
Close proximity hearing and clarity of vision near and far with various distance focus/refocus ability are necessary for these tasks. This job requires a very articulate communicator as many of the tasks involve direct conversation with co-workers, staff members, and the public. The assessment coordinator must read and write with speed and accuracy. He/she must comprehend visual and auditory input given by others. Short and long term memory recall ability is required in all tasks. This person must be a tactful and efficient worker with all whom he/she comes in contact.


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