STAFF ASSISTANT

Staff Assistant - 64067489This position reports to the Administrative Services Manager I and provides specialized administrative support and assistance to the managers, environmental specialists, staff assistant, and administrative assistant in the Field Operations Section. Duties include: Reviews quarterly inspection assignments for quality assurance; assists in tracking inspection assignments each quarter to reconcile and archive inspection assignments. Screens and responds to or refers calls or emails to appropriate staff. Relays information when appropriate to radiation emergency response section. Tracks and documents state vehicle maintenance and repairs; helps with tracking and documenting calibration of radiation inspection equipment. Obtains proper approvals after verifying that available vendor will accept state purchasing card. Prepares p-card requisitions for office supplies, state vehicle maintenance and repairs, and obtains approval for payment. Processes receipts for payment and reconciliation. Receives, sorts, and distributes incoming mail; processes outgoing mail; prepares correspondence, forms, reports, budget, and personnel documents; submits storage unit invoices; orders supplies and materials to assure no shortages occur. Provides each environmental specialist with quarterly personal monitoring devices to assure no radiation over-exposure occurs; exchanges each environmental specialist's badge and the control badge quarterly and mails used badges for reading of exposures. Similarly provides each environmental specialist with an annual "escort" badge. Distributes quarterly and annual exposure reports and maintains file copies for the environmental specialists. Prepares travel requests for routine and non-routine travel and tracks to ensure staff have approved authorization before traveling; prepares travel reimbursements, including travel documents for reimbursement by the U. S. Nuclear Regulatory Commission. Performs other related duties as required. Florida Jobs