Payroll Tax Specialist (ERP Backfill - Temporary)

Payroll Analyst Position Number: 8102871 Work Modality: Hybrid – 3 In‑Person Job Type: Full‑Time FLSA Status: Exempt Responsibilities Tax Compliance & Agency Liaison (Primary Focus) Autonomy in Tax Workflows: Manage federal, state, and local tax‑related workflows, coordinate and file quarterly reports through the 3rd‑party administrator, prepare amended returns (e.g., Fed 941x) and other state/local filings. Agency Relationship Management: Provide information to the IRS, IDOL, and other state/local agencies regarding payroll taxes in response to notices, keep the Payroll Manager and AVP Tax and Compliance informed, navigate complex portals to resolve historical backlogs, wage discrepancies, and manage POA documentation. Dispute & Penalty Resolution: Research tax notices and manage penalty/interest abatements, interface with agency representatives to maintain the university’s good standing. Vendor Partnership: Serve as primary point of contact for Ceridian Dayforce Tax, ensuring the accuracy of all outsourced filings. NRA & FICA Coordination: Partner with the Tax and Compliance Department to ensure compliance with Non‑Resident Alien tax matters, manage FICA reconciliations, identify over/underpayments, and execute taxable wage adjustments based on treaty eligibility. SUI Coordination: Collaborate with HR to resolve State Unemployment Insurance issues, guarantee rate changes and notices are updated and reconciled. UKG Ready Support & Backup Administration System Backup: Serve as designated secondary SME and backup to the primary UKG lead, provide coverage for mass electronic timecard approvals and system oversight during peak cycles or absences. Access & Security Support: Assist in managing UKG account access and resolving lockouts, support execution of weekly reports to identify locked users, enforce Single Sign‑On protocols. Audit & Verification: Offer secondary support for UKG timecard verification and audits of work hours for complex employee profiles. Interface & Sign‑Off: Maintain creation of UKG‑to‑Lawson batch interfaces, assist with the bi‑weekly global sign‑off process and audit documentation retention. Payroll Administration & Operations Banking & ACH Management: Assist with ACH cancellations and direct deposit administration, monitor ACH returns in partnership with Cash Management and ensure timely reprocessing. Check Production: Provide secondary support for printing and sealing of paychecks and deposit statements; assist EFT requests for Cash Management. Absence & Disability Entry: Assist with Absence Management processing (Vacation, Sick, Holiday) and partner with Benefits/MetLife to ensure accurate FMLA/LOA coding on timesheets. Operational Support & Inquiry Management: Provide additional support in managing the Payroll Services inquiry mailbox, resolve complex stakeholder concerns under direction of the lead administrator, assist in daily payroll operations, handle inquiries from student workers, employees, and managers, coordinate union dues file transmissions and IDES unemployment reports. Minimum Education and Experience Bachelor’s degree in Accounting or Finance required. 1‑3 years of experience in a computerized accounting environment, preferably within Payroll, Accounting, HR or Finance. Qualifications Strong knowledge of state and federal payroll and tax regulations preferred, including experience with 941‑X filings. Excellent analytical skills and strong attention to detail. Ability to work under tight deadlines and provide effective communication and guidance to a team. Computer Skills Hands‑on experience with payroll systems such as Lawson, Kronos or UKG Ready. High proficiency in Excel and spreadsheet analysis. Supervisory Responsibilities: No Required operation of university owned vehicles: No Loyola University Chicago adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy. #J-18808-Ljbffr Loyola University Chicago