Finance Coordinator

* Completes a broad variety of administrative tasks for the Finance department. Coordinates team meetings; completes expense reports and invoices; coordinates complex and detailed travel arrangements, itineraries, and agendas.* Serves as the primary scheduler for the Finance department; confirms scheduled meetings and ensures appropriate parties are informed.* Represents the Finance department in an articulate, courteous and professional manner to internal and external stakeholders.* Creates and edits presentations, documents, and reports with attention to detail and accuracy.* Develops and maintains a working knowledge of departmental operating procedures, responds to related questions, and ensures the smooth functioning of the department. Participates in streamlining and documenting of procedures as appropriate.* Responsible for internal communications from the Finance department including, but not limited to, defining templates; preparing and sending internal communications; preparing slide decks for agency-wide meetings; and managing finance-related content distributed internally via the company intranet (Mango).* Plans, organizes, and coordinates meetings and divisional events including offsite meetings and department or cross-functional workshops. Coordinates facilities/location and food and refreshments; secures and operates necessary media equipment and video conferencing; prepares and distributes meeting announcements and materials; collects, organizes and synthesizes relevant data outputs and conducts required follow-up; ensures room is vacated and tidy after event.* Manages the master calendar for the Finance leadership team. Organizes plans and action items and supports the administration of the department’s task and meeting agenda management tools.* Organizes and implements special projects relative to department needs; follows up with others to ensure projects are completed as scheduled.* Processes department-specific vendor payment request forms and, incoming agency check deposits, and reconciles gift card inventory and distribution.* Coordinates agency-wide inquiries related to RAMP, NetSuite, and other finance systems.* Researches readily available information using the internet or other sources; gathers and organizes data and prepares documents for review; performs routine analysis of information/data as needed.* Pulls and organizes financial documentation in support of internal and external reviews and audits.* Provides administrative support for compliance activities and grant tracking, including document preparation and deadline monitoring.* Orders and maintains office supplies.* Processes incoming mail, outgoing mail including interoffice mail, overnight services, delivery services, and registered mail.* High school diploma or general education degree (GED) required.* Bachelor’s degree in related field, preferred* 5+ years of administrative experience, with at least 3 years as an administrative or coordinator role in a finance or professional services environment.* Strong organizational skills that reflect ability to coordinate projects and perform and prioritize multiple tasks seamlessly and in a timely manner with excellent attention to detail.* Strong interpersonal skills and the ability to build relationships with internal and external agency stakeholders.* Effective time management skills and ability to identify and anticipate business needs.* Excellent verbal and written communication skills, including the ability to draft correspondence, meeting minutes and other communications quickly with minimal direction.* Demonstrated proactive approach to problem-solving with strong decision-making capability.* Highly resourceful team player with the ability to be extremely effective independently.* Proven ability to handle confidential information with discretion and establish and maintain complex and confidential files, records and official documents.* Proven ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.* Forward-thinking and proactive contributor who actively seeks opportunities and proposes solutions.* Familiarity working with organizational budgets.* Excellent and accurate data entry skills.* Maintains patient privacy, including protecting confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities.* Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities.* Sensitivity to service population’s cultural and socioeconomic characteristics.* Punctual and dependable attendance.* Possesses a valid driver's license and state-required auto insurance or reliable transportation depending on business needs* This is a hybrid role which requires travel to CII sites about 40%-50% of the time (about 2-3 times per week)* Free from alcohol and drug abuse.* Understands CII’s basic philosophy and participates fully in carrying out its mission.* Advanced knowledge of Microsoft Office 365 (i.e., Word, PowerPoint, Excel, Teams, etc.)* Working knowledge of Adobe Acrobat* Virtual work processes including Zoom virtual meetings and Microsoft Teams* Familiarity with board portal software including BoardEffect a plus.* Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year* Excellent medical, dental, and vision insurance for eligible employees and qualified dependents* 403b Retirement Plan with employer contribution for eligible employees* Up to $4,500 in tuition reimbursement per calendar year* Eligible for the Public Service Loan Forgiveness program* Flexible Spending Account (FSA) & Health Savings Account (HSA)* Employer paid Life and AD&D Insurance* Voluntary Supplemental Insurance* Opportunity for growth & advancement* Professional development & continued training* Team building & bonding through company sponsored events & activities* Influenza immunization or declination* COVID-19, MMR and Tdap immunizations* Education verification* Reference check* Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services* Drug and alcohol screening* Tuberculosis screeningChildren’s Institute (CII) believes that all children and families have boundless potential to achieve emotional well-being and educational success, which build pathways to economic mobility and lifelong health. Using a whole family, two-generation approach, CII offers education, counseling services, parenting support, convening spaces and enrichment programs in the community, at our early education centers, K-12 schools, and neighborhood hubs.Our employees value passion, partnership, innovation and equity. If meaningful work and a vibrant culture are important to you, you're in the right place. Join our team and change the world! #J-18808-Ljbffr Children's Institute, Inc.