Office Assistant

Office Services Coordinator

We are seeking a professional, organized, and service-oriented Office Services Coordinator to support daily office operations and provide exceptional administrative and facility support. This role serves as a key point of contact for employees, clients, and visitors while ensuring the office environment remains efficient, welcoming, and well-maintained.

Key Responsibilities

• Coordinate and support day-to-day facility operations and office services activities.
• Manage front desk responsibilities, including greeting visitors, handling incoming inquiries, and providing exceptional customer service to internal and external clients.
• Receive, sort, distribute, and track incoming and outgoing mail, packages, and documents.
• Assist with the preparation, assembly, and distribution of reports, presentations, and client-facing materials.
• Scan, upload, and maintain client documents within document management systems and other designated software applications.
• Monitor and replenish office supplies, ensuring inventory levels are maintained and organized.
• Coordinate office meals, snacks, and catering arrangements for meetings and events.
• Maintain a professional, organized, and welcoming office environment.
• Perform additional administrative and operational duties as assigned.

Qualifications

Education

• High School Diploma, GED, or equivalent required.

Experience

• Minimum of one (1) year of experience in office services, facilities support, administrative support, reception, or a related role required.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Required Skills & Competencies

• Strong verbal and written communication skills.
• Professional demeanor with the ability to interact confidently and courteously with clients, visitors, and team members.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving abilities and adaptability when managing changing priorities.
• Capable of working independently while also collaborating effectively within a team.
• Ability to tailor communication styles to different audiences and situations.
• Position requires regular on-site presence at one or more office locations.