Payroll & Expense Manager

Job Description

This role is based in Arlington, VA. On-site presence is required.

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About the Company

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Join a leading independent power producer at the forefront of renewable energy development. With a footprint across Virginia, Pennsylvania, West Virginia, and Kentucky, our client develops, constructs, and operates utility-scale solar energy projects. As a subsidiary of a publicly traded Israeli clean energy firm with over 1GW commissioned and a 7GW pipeline globally, the company is shaping the future of sustainable power in the U.S. and beyond.

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We are seeking an experienced, detail-oriented, and hands-on Payroll & Expense Manager to take full ownership of payroll operations and corporate credit card expense management for the company's U.S. business.

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The successful candidate will manage end-to-end payroll processing through Paylocity, ensuring accurate and timely payments, regulatory compliance, effective internal controls, and reliable payroll reporting and reconciliations.

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The role also oversees corporate credit card expense reporting, reconciliations, policy compliance, and accurate accounting treatment. This position requires strong accountability, attention to detail, independent problem-solving, and effective collaboration across Finance, HR, and other business functions.

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Principal Duties & Responsibilities

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Payroll Management

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• Own and manage end-to-end biweekly payroll processing across three U.S. entities, currently covering approximately 120 employees, using Paylocity.
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• Review and validate payroll inputs, including new hires, terminations, compensation changes, bonuses, deductions, benefits, and payroll adjustments.
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• Manage payroll calculations, off-cycle payments, final paychecks, corrections, and employee payroll records.
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• Ensure compliance with federal, state, and local payroll regulations, including wage and hour requirements, tax withholding, and reporting obligations.
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• Coordinate with Paylocity and external providers on payroll processing, tax filings, year-end reporting, and issue resolution.
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• Manage year-end payroll activities, including W-2 preparation, payroll reconciliations, and coordination with Finance and HR.
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• Prepare payroll reports, reconcile payroll registers to accounting records, and coordinate accurate payroll expense recording.
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• Support payroll audits, internal control reviews, and compliance inquiries.
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• Serve as the primary point of contact for employee payroll questions and resolve issues promptly.
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• Identify opportunities to strengthen payroll processes, controls, automation, and operational efficiency while maintaining confidentiality of employee information.
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Corporate Credit Card & Expense Management

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• Own corporate credit card expense reporting and reconciliation processes across three main corporate credit cards.
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• Monitor expense report submissions, receipts, and supporting documentation.
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• Review expenses for accuracy, appropriate coding, approvals, and compliance with company policies.
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• Coordinate with cardholders and department managers to resolve outstanding transactions and documentation issues.
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• Perform or oversee monthly credit card reconciliations and resolve discrepancies.
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• Partner with Accounting to ensure accurate and timely recording of expenses in the general ledger.
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• Maintain expense policies, approval requirements, and internal controls.
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• Prepare periodic reports on outstanding expenses, policy exceptions, and compliance trends.
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• Recommend and implement improvements to expense management processes and systems.
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Qualifications

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• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
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• Minimum of 3 years of relevant payroll experience, including direct responsibility for U.S. payroll processing.
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• Strong understanding of U.S. payroll regulations, payroll taxes, deductions, and federal and state compliance requirements.
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• Experience with payroll accounting, reconciliations, and financial reporting.
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• Advanced proficiency in Microsoft Excel and financial data analysis.
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• Strong organizational skills, attention to detail, and ability to meet critical deadlines.
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• Excellent communication skills and ability to collaborate with employees, management, and external providers.
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Preferred Qualifications

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• Experience with Paylocity or a comparable payroll platform.
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• Experience processing payroll across multiple U.S. states.
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• Certified Payroll Professional (CPP) certification.
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• Experience with Oracle or another enterprise ERP system.
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• Experience working within a growing, multi-entity organization.
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• Familiarity with payroll and expense-related internal controls and audit requirements.
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