Accounts Payable Specialist

Location Red White & Bloom Florida, Inc,Tampa, FL, 33602,United States Base Pay $65,000.00 - $75,000.00 / Year Employee Type Full-Time Exempt Required Degree 2 Year Degree Travel 10% Manage Others No Department Finance / Accounting Location Tampa, Florida Reports To Controller FLSA Status Exempt Position Type Full-Time Job Purpose The Accounts Payable Specialist supports the Company's accounting and finance operations by accurately and timely processing vendor invoices, payments, expense documentation, account reconciliations, and related records. This position works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial documentation, and support strong internal controls. Because Red White & Bloom Florida Inc. operates in the highly regulated cannabis industry, the Accounts Payable Specialist must maintain a high level of accuracy, confidentiality, documentation, and compliance with Company procedures and applicable regulatory requirements. Essential Functions Receive, review, code, and process vendor invoices and other payment requests in accordance with Company policies and established approval procedures. Verify invoices for appropriate documentation, authorization, coding, mathematical accuracy, and applicable purchase order or receiving information. Enter invoices, credits, and other accounts payable transactions accurately and timely within the Company's accounting and/or ERP systems. Prepare and process scheduled payment runs, including checks, ACH payments, wire requests, or other approved payment methods. Maintain accurate vendor records, including payment terms, contact information, tax documentation, and other required supporting records. Research and resolve invoice discrepancies, duplicate invoices, missing approvals, pricing differences, credits, and vendor account issues. Respond to vendor and internal inquiries regarding invoice and payment status in a professional and timely manner. Reconcile vendor statements and assigned accounts and follow up on outstanding or aged items. Assist with month-end and year-end close activities, including accounts payable reconciliations, accrual support, and preparation of requested documentation. Assist with preparation, maintenance, and review of Form W-9 information and vendor documentation and support annual Form 1099 reporting as assigned. Review employee expense reports and reimbursement requests for required documentation and compliance with Company policies, as assigned. Maintain organized electronic and/or physical accounts payable records in accordance with Company retention requirements. Support internal and external audits by providing invoices, payment records, approvals, reconciliations, and other requested documentation. Follow established internal controls and promptly report unusual, incomplete, duplicate, or potentially fraudulent payment activity. Workers Compensation Audits Set up all Vendor Accounts Certificate of Insurance for Vendors Partner with Purchasing, Operations, Finance, and other departments to improve invoice processing and payment workflows. Maintain confidentiality of Company, employee, vendor, banking, and financial information. Perform other accounting, administrative, and accounts payable duties as assigned. Core Competencies Accounts Payable Processing Accuracy and Attention to Detail Reconciliation and Problem Solving Internal Controls and Compliance Organization and Time Management Confidentiality and Professional Judgment Cross-Functional Communication Supervisory Responsibilities This position does not have direct supervisory responsibilities unless otherwise assigned. Education & Experience Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered. 3-5 years of accounts payable, accounting, bookkeeping, or related finance experience preferred. Working knowledge of accounts payable processes, invoice coding, payment processing, reconciliations, and basic accounting principles. Experience with accounting or ERP software and Microsoft Excel. Experience working in a multi-entity, multi-location, cannabis, retail, manufacturing, or other highly regulated environment is preferred. Strong numerical accuracy, organizational skills, and ability to manage deadlines and high transaction volumes. Cannabis Industry & Employment Requirements Must be at least 21 years of age. Must be able to satisfy applicable background screening, identification, credentialing, training, and other requirements associated with employment in Florida's regulated cannabis industry. Must comply with all applicable Company policies, security procedures, safety requirements, and rules governing access to cannabis facilities and operations. Continued employment may be contingent upon maintaining any required eligibility, credentials, approvals, or authorizations applicable to the position. This position primarily operates in a professional office environment and routinely uses computers, accounting systems, telephones, and standard office equipment. The employee may occasionally visit other Company locations or regulated cannabis facilities and must comply with applicable security and safety requirements. Physical Demands The employee must be able to perform standard office and administrative duties, including prolonged periods of sitting and computer use. The position may occasionally require standing, walking, bending, reaching, and lifting or moving files, records, or office materials. Reasonable accommodations may be made for qualified individuals with disabilities. Travel Occasional travel between Company locations within Florida may be required based on business needs. Red White & Bloom Florida Inc. is an equal opportunity employer. Employment decisions are made without unlawful discrimination or harassment based on any characteristic protected by applicable federal, state, or local law. ADA / Reasonable Accommodation Red White & Bloom Florida Inc. is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Individuals who require an accommodation to perform the essential functions of the position should contact Human Resources. Disclaimer This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Responsibilities may be modified or assigned based on business needs and applicable legal or regulatory requirements. Nothing in this job description alters the at-will employment relationship, where applicable. #J-18808-Ljbffr