Legal Administrative Assistant

The Birmingham office of Clark Hill PLC is seeking a Legal Administrative Assistant (LAA) to support its Litigation attorneys. The position is 37.5 hours per week, non-exempt, hybrid with an in‑office requirement of 3 days per week. The hybrid schedule is available after 90 days of employment. The salary range is approximately $60,000–$70,000 annually, depending on experience.

RESPONSIBILITIES

Provides general administrative assistance, including maintaining attorneys’ calendars and arranging travel. Provides administrative and litigation assistance to assigned attorneys and the LAA team. Drafts and proofreads correspondence and legal documents such as pleadings and contracts. Responsible for time entries. Creates letters, memos and reports as required and prepares/distributes office correspondence. Enters conflict information into the system for new clients and new matters. Understands and delivers on the needs of internal customers. Completes and submits check request forms. Communicates with clients and witnesses to schedule meetings, interviews and depositions. Receives training on various technology applications used across the firm. Manages, organizes and maintains documents in paper and electronic filing systems. Electronically files pleadings with the appropriate court system. Provides documentation as required to clients and opposing counsel. Manages incoming phone calls and inquiries. Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals and related parties.

SKILLS AND ABILITIES

Effective verbal, non‑verbal and written communication skills. Strong teamwork, collaboration and supportive capabilities. Excellent prioritization and attention to detail. Exhibits strong initiative as an individual and as a team member. Able to anticipate, diffuse and effectively resolve disagreements. Strong personal resilience. Knowledge of attorneys’ work and the ability to deliver services meeting their needs. Knowledge of firm operations and how to get things done. Dedicated to consistently meeting internal customer expectations. Highly competent in MS Office applications and other required legal software.

EDUCATION & EXPERIENCE

High school diploma or GED equivalent required. Three to five years of prior successful experience as a litigation legal secretary required.

BENEFITS

Annual discretionary bonus eligibility. Health insurance with optional HSA/FSA. Short‑term and long‑term disability insurance. Dental, vision care and life insurance. 401(k) plan. Paid vacation, sick time and parking/public transportation allowance. Employee assistance program. #J-18808-Ljbffr Clark Hill (Firm Operations)