Accounting Specialist

Job Description

Job Description

Robert Half has partnered with a growing commercial construction business in Durham, North Carolina. to assist them in hiring an Accounting Specialist to support their financial and administrative operations. This is a permanent position that is 100% onsite. For consideration, you must possess accounts payable, billing and account reconciliation experience in a construction environment.. This Accounting Specialist must be able to work in a fast paced environment and possess strong follow-through, with the ability to manage both payable and receivable tasks with professionalism and care.

Responsibilities:

• Process vendor and subcontractor invoices promptly and accurately while maintaining complete supporting records.

• Coordinate invoice review and approval activities, following up with project leaders when documentation or coding details are missing.

• Organize accounting files, receipts, expense records, and related paperwork in digital and physical formats for easy access and compliance.

• Monitor subcontractor compliance documents such as W-9 forms, insurance certificates, and lien waiver information.

• Assist with weekly disbursements, reporting activities, and account tracking to support timely payments and accurate job costing.

• Investigate billing inconsistencies, reconcile account details, and resolve payment or coding issues with appropriate internal and external contacts.

• Support accounts receivable processes, including tracking incoming payments, maintaining account records, and assisting with reconciliations.

• Prepare spreadsheets, assist with payroll administration, and provide general office support to accounting and operations staff.

• Communicate professionally with vendors, subcontractors, field personnel, and team members to keep financial and administrative matters moving efficiently.

• At least 2 years of experience in accounting support, office administration, or a related clerical role.
• Minimum 1 year of accounts payable experience in a commercial construction or construction-related environment.
• At least 1 year of hands-on experience working with lien waivers and subcontractor payment documentation.
• Working knowledge of accounts receivable, invoice processing, account reconciliation, and bank reconciliations.
• Proficiency with Microsoft Excel and Outlook, including the ability to prepare and maintain organized financial spreadsheets.
• Experience using Deltek or similar accounting software is preferred.
• Strong organizational ability, close attention to detail, and the capacity to manage multiple deadlines in a fast-paced setting.
• Clear written and verbal communication skills, along with a dependable attitude and willingness to learn.