Studio Coordinator
$73k - $83kGensler
- # Studio CoordinatorApplylocations: Washington, DC, UStime type: Full timeposted on: Posted Todayjob requisition id: R-17889**Your Role**The Studio Coordinator partners with both the Studio Director and Studio Leaders to collectively drive the operational success of business units within the Washington, D.C. office. We are looking for a partner and a proactive self-starter with an entrepreneurial perspective, who can own and manage aspects of studio operations allowing leadership to focus on strategic matters.**What You Will Do**Studio Performance* Proactively support effective management of Studio meetings; be an active attendee; Prepare Studio Leaders for office-wide meetings; document and manage action items.* Download, analyze, and prepare reports for Leadership review; partner, as needed, with Design Managers and other studio leaders; includes but may not be limited to A/R, backlog, timesheet completion and detailed review; unbilled labor, revenue forecasting; staffing requests and analysis.* Support talent engagement and connectedness through coordination of Studio events and social gatherings; manage budget as needed; partner with leadership to enable a strong and healthy culture in the studios.Business Development* Provide marketing support including initial prospect research on target and prospective clients, knowledge management, and presentation creation.* Interface and coordinate with Marketing on pursuits and collateral creation; proactively track milestones and deadlines for RFP submissions.* Provide rapid response to requests from clients; over-deliver on request to exceed client expectations.Studio Operations* Own and manage Studio-wide meetings; create and maintain schedule; work with studio leadership to develop agenda; manage action and follow up items; secure space and refreshments as required.* Assist leadership with management of staffing for the studio.* Work with Human Resources on talent related initiatives such as Professional Development Program process monitoring and tracking; onboarding monitoring and tracking; new hire set up.* Other activities such as managing the studio PTO calendar.Administrative* Provide administrative support for Studio Leader, including calendar management, travel arrangement, and managing expenses.* When needed, assist Studio Leaders with targeted calendar management, booking travel, managing expenses, tracking of professional credentials.* Provide back-up to other Studio Coordinators and/or front desk reception; liaise with Office Services Team.For each of the areas listed, duties may be identified or emphasized, based on the business needs as defined by the Studio Leader.**Your Qualifications*** 10+ years of experience in an administrative capacity.* Microsoft Office experience is a must.* Basic aptitude with Adobe Suite/In Design required. Miro experience a plus.* Familiarity with Salesforce a plus.* Experience managing multiple calendars in Outlook.* Proficient in booking complex travel.* Proven attention to detail, with excellent organizational and technical skills.* Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through.* Established success working on multiple tasks/projects at the same time.* Excellent communication and relationship management skills.* Ability to interact professionally with individuals at all levels.* Proactive by nature and curious to learn more about our business.This role is not remote; we look forward to working with our new team member in our dynamic Washington, D.C. office.*\*\*The base salary range is estimated to be between $73,000- $83,000 plus bonuses and benefits and contingent on relevant experience. Please visit this section of our website to learn more about our approach to compensation:* Great People, Great Rewards | Gensler
- J-18808-Ljbffr Gensler
Vacancy posted 2 days ago
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