Fiscal Specialist

Fiscal Specialist

As part of Supply Chain Services, an integral function of William & Mary Business Services, the Fiscal Specialist serves as the principal financial operations resource for Facilities Operations, William & Mary's largest operating department, with approximately 200–300 employees and a correspondingly high volume of transactions. The position independently manages complex accounts payable and fiscal activities, including campus-wide utility accounts, contract services, and other high-dollar and high-visibility vendor relationships. The position serves as a key fiscal resource for departments across the university, providing guidance and resolving issues related to vendor accounts, invoice routing, cost allocation, and other financial matters that require specialized knowledge of Facilities Operations and its business processes. The position also works directly with vendors and campus departments to resolve discrepancies and facilitate timely and accurate processing across organizational boundaries.

In addition to core accounts payable duties, the Fiscal Specialist independently administers the FAMIS work order and asset management system, including work order financials, cost recovery, and system administration. The position also performs month-end financial reconciliations, cost allocations, account clearing, and financial adjustments; administers the department's fuel and Voyager Card programs; and provides timekeeping administration.

Required Qualifications:

• Bachelor's degree from an accredited institution or an equivalent combination of training, education, and/or experience.
• Experience in fiscal administration, accounts payable, procurement, or related financial, administrative, and customer service operations, preferably supporting a large or complex organizational unit.
• Working knowledge of general office practices, administrative procedures, and customer service principles.
• Demonstrated analytical and problem-solving skills, with the ability to independently research and resolve financial and account discrepancies and see issues through to completion.
• Strong organizational and time-management skills, with the ability to manage a high-volume transactional workload, prioritize competing demands, and meet recurring deadlines (weekly, monthly, and pay-period cycles) while maintaining accuracy and attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, courteously, and responsively with vendors, departmental staff, leadership, and campus partners.
• Proficiency using Microsoft Office Suite (Word, Excel, Outlook) and the ability to quickly learn new software applications and business systems.

Preferred Qualifications:

• Experience providing fiscal, accounting, or financial systems support within a Commonwealth of Virginia state agency, particularly a Virginia public institution of higher education.
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP)
• Experience with BuyW&M (Jaggaer), Workday (Finance), Qlik, or similar procurement, financial or enterprise resource planning (ERP) systems.
• Experience administering or serving as a super-user of FAMIS or a comparable computerized maintenance/work-order management system.
• Experience providing financial support within a cross-functional Facilities Management or multi-unit environment.
• Experience managing complex utility accounts.
• Experience supporting timekeeping or payroll-adjacent processes.
• Advanced Microsoft Excel skills or similar data-analysis tools.

Conditions of Employment:

• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• This position has been designated as essential to the operation of the department, will require reporting to work when the University is officially closed, and is subject to overtime.
• Requires access to sensitive data; incumbent is required to adhere to confidentiality and security policies.
• Will be required to work prior to payroll deadlines.

Hiring Range: up to $52,000 commensurate with experience.