Procurement Assistant I

Procurement Assistant I

The Procurement Assistant I provides admirative and technical support to the Procurement Specialist in support of Equipment Redistribution & Divestiture (ERDS) operations across multiple Army Continuous Transformation (CT) locations: Fort Bragg, Fort Hood, Fort Carson, and other designated sites. This position also supports various Continental United States (CONUS) and Outside CONUS (OCONUS) locations during fly-away missions, ensuring consistent safety standards and operational compliance across all supported environments. This role supports day-to-day procurement operations, develops and executes sourcing strategy, evaluates product offerings, recommends suppliers, and negotiates contracts for CT support. Gather business requirements and identify and pre-qualifies potential suppliers. Develops and distributes RFPs/RFQ. And collects bids or other information. Evaluates proposals/quotes based on offering quality, cost, or other contract criteria and recommends supplier that are best suited to meet the ERDS requirements. Works with selected suppliers to develop mutually acceptable contractual agreements. Ensures that all procurement activities comply with internal policies and external regulations. Handles back issues and problems and refers to more complex issues to procurement specialist. The role requires a strategic mindset, analytical skills, and the ability to collaborate across multiple departments to drive financial and operational success.

Responsibilities

Assist the Procurement Specialist on the ERDS contract. Performs all aspects of the procurement assistance to include:

• Reviews and analyzes procurement requirements for internal and external activities in major programs across the CT locations and fly-away missions.
• Communicate effectively with all ERDS sites and activities to correctly define purchasing requirements and identify approved sources or qualify new procurement sources.
• Determines the appropriate and compliant procurement vehicle which conforms to Federal Acquisition Regulation (FAR) requirements and assists other activities with completing the necessary procurement documentation to ensure Financial Improvement and Audit Readiness (FIAR).
• Produce reports tracking contract expiration dates or spending for CT locations to higher management or project control.
• Assist with new vendor setup in procurement or purchasing system and ensure that systems are appropriately maintained and updated.
• Assist with the creation of purchase requisitions for Outgoing Funding Documents (OFDs), incremental funding, and contracts.
• May track of shipments or verify quantities received against purchase orders and/or invoices.
• Procurement Related Tasks, to include completing reviewing invoices for accuracy, assisting with billing, general accounting support, and handling other office duties and special projects as assigned.
• Perform work under direct supervision.
• Handles basic issues and problems and refers to more complex issues to the higher-level staff.
• Must review and understand the basic contract document(s) as they relate to billing and revenue.
• Uses FAR principles, provides allowable cost guidance, assists individuals in completing forms and cover letters, supports formal requests to the customer for funding increases or schedule impact approvals, coordinates resolution of issues related to requests, and tracks status of requests.
• Assists in preparing and organizing materials for meetings, presentations, training sessions; draft correspondence and prepare reports as assigned.

Qualifications

• High school diploma or equivalent preferred; and associate's degree in business administration, or related field is a plus!
• At least two years of work experience in procurement (military contractor or Army site preferred).
• Knowledge of DoD or Army procurement processes is highly desirable
• Procurement knowledge of the FAR with financial recordkeeping, tracking expenses, creating purchase orders, and other financial compliance requirements preferred
• Strong organizational, data-entry skills with attention to detail, verbal, and written communication skills.
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience procurement modules with Deltek, CostPoint, or similar systems preferred.
• Ability to manage multiple priorities and projects in a dynamic and fast-paced environment.
• Ability to work independently with minimal supervision in a remote environment.
• Must have a valid driver's license with proof of vehicle insurance.
• Must have a REAL ID.
• Must be able to obtain and maintain a Common Access Card (CAC).
• Must be able to obtain Tier 1/NACI (Public Trust) background eligibility.
• Employees may be required to perform other duties as assigned.