Police Records Specialist (A6)

This listing closes on 6/22/2026 at 11:59 PM Eastern Time (US & Canada).

Employer

City of Annapolis (MD)

Salary

$41,995.00 - $67,275.00 Annually

Location

Annapolis

Job Type

Full-Time

Job Number

202600243

Department

Law Enforcement

Division

Police Full Time Civilian

Opening Date

06/08/2026

Closing Date

6/22/2026 at 11:59 PM Eastern Time (US & Canada)

• Description
• Benefits
• Questions

Job Summary

The incumbent assumes roles that include managing and maintaining law enforcement records, including incident reports, criminal histories, and other pertinent documentation. Responsibilities include accurately inputting and retrieving data in computer systems, ensuring the confidentiality and security of sensitive information, and assisting law enforcement personnel and the public with record inquiries. The position requires attention to detail, adherence to established procedures and protocols, and the ability to exercise discretion in handling confidential materials. Additionally, Police Records Specialists may be tasked with providing support during legal proceedings and maintaining compliance with relevant laws and regulations governing recordkeeping practices

Essential Job Functions

(Note: The duties and responsibilities enumerated in this job description are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all the job duties of all positions in the job classification. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.) This position entails diligent administrative duties encompassing a range of tasks, necessitating proficiency in inputting and retrieving data within a computer system. The role demands sound judgment in applying established procedures and methods to routine tasks. Depending on the assignment, individuals in this role may work under the supervision of a Police Lieutenant. EXAMPLES OF WORK : (Illustrative only)

• Summarizes letters, memoranda, articles, reports, and addresses, utilizing a computer for word processing.
• Performs data entry for accounting and statistical tables, letters, stencils, notices, reports, and miscellaneous material using a computer and software.
• Reads and organizes incoming mail, compiles files, and prepares materials for supervisor review.
• Manages cross-references, office files, and various records.
• Prepares and drafts requisitions for supply and equipment purchases.
• Organizes, indexes, and files materials alphabetically, numerically, and by geographic location.
• Answers phones, and provides general information to the public.
• Performs diverse administrative duties to include data entry and computer data retrieval tasks.
• Operates office equipment such as computers, copiers, and other devices.
• Maintains records and generates reports as necessary.
• Performs computer-generated tasks for reports and documents.
• Handles petty cash and maintains related records.
• Manages employee attendance records.

Qualifications

Knowledge, Skills and Abilities:

• Some knowledge of elementary bookkeeping; ability to take and transcribe computer generated documents at an average rate of speed and accuracy;
• Ability to maintain complex administrative records and prepare reports from such records; ability to make minor decisions in accordance with laws, ordinances, regulations and established policies;
• Ability to make complex mathematical computations rapidly and accurately;
• Ability to get along well with others; administrative aptitude;
• Good judgment; tact and courtesy.

Minimum Qualifications: Graduation from an accredited high school or possession of a high school equivalency certificate and some experience maintaining police records and training which provides the required knowledge, skills and abilities. Special Qualifications: This position is designated as Safety Sensitive due to the tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task, other individuals, and or may lead to damage to property. This position is subject to drug and alcohol testing to include pre-employment testing.

Employment Conditions

Physical/Mental Demands:

• The work is sedentary and generally the employee may be required to speak, walk, stand, bend, and/or carry light items to include paper, books or files.
• Physical ability: to sit continuously at a computer terminal or receptionist station for extended periods; ability to operate standard office equipment including copier, computer, fax machine, mailing machine, etc.; ability to reach into file drawers in standard four drawer filing cabinets.
• Visual ability: sufficient to effectively operate office equipment including copier, computer, etc.; to read and write reports, correspondence, instructions, etc.;
• Hearing ability: sufficient to hold conversation with other individuals both in person and over a telephone; ability to hear recording on transcription device.
• Speaking ability: sufficient to communicate effectively with other individuals in person and over a telephone.
• Freedom from health disorders which would interfere with performance of duties as described.

Work Environment: The work environment entails minimal discomforts that may be associated with an office environment.

Summary of Benefits for AFSCME CLERICAL & TECH #3162Work Hours: Minimum 35 hour work week, depending upon department operations.Holidays: 12 paid holidays per calendar year.Personal Leave: 3 personal days per calendar year (cannot be carried over).Sick Leave: 15 days sick leave per calendar year, with unlimited accumulation.Final sick leave balance is eligible for additional service credit towards retirement once eligibility requirementshave been met.Annual Leave: Annual leave accumulates per calendar year as noted below (may carry over to the next calendar year 5 days of annual leave per year of service up to a maximum of 30 days).Years of ServiceDays of Annual Leave1 through 2 15 days2 through 9 18 days10 through 19 20 daysLongevity Leave: Longevity leave is in addition to the annual leave noted above. It cannot be paid out or carried over and must be used before your next anniversary:Years of ServiceDays20 through 24 1 day25 through 29 2 days30 or more 3 daysHealth Insurance Plans(75% City Paid and 25% Employee Paid, unless otherwise noted):Medical and Prescription Drug (HDHP, EPO, Core, Plus)Dental (Core and Plus)Vision (Core and Plus)Flexible Spending Accounts (Medical and Dependent Care)Health Savings Account (HSA) [HDHP only]Short-Term Disability (100% City paid)Long-Term Disability (100% Employee paid)Core Life and AD&D Insurance for Employee (100% City paid)Optional Life Insurance for Employee, Spouse and Dependents (100% Employee paid)Legal Benefit (100% Employee paid)Employee Assistance Program (EAP) up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsVEBA/RMSA: A Retiree Medical Savings Account (RMSA) is an individual investment account held in Trust to help employees save for Retiree Health Care costs (can be used after retirement or separation of employment with the City).Employee Assistance Program (EAP) up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsRetirement Plans: 457(b) Deferred Compensation Plans with MissionSquare, Nationwide Retirement Solutions or Voya FinancialMaryland State Retirement System (Civil Service):7% employee contributionFull vesting rights after 10 years of service creditFull Service Retirement Rule of 90 (sum of Age and Eligibility Service must equal 90 or Age 65 with 10 Years Eligibility ServiceEmployee Rewards & Recognition programEligible to join the State Employees Credit Union (SECU)Please Note: This document is intended to be a brief summary only. Please refer to the individual plan documents, Collective Bargaining Agreements, and the Rules and Regulations of the Personnel System for additional details specific to your benefits.REVISED 2023-08-24 - Summary of Benefits for AFSCME CLERICAL & TECH #3162Work Hours: Minimum 35 hour work week, depending upon department operations.Holidays: 12 paid holidays per calendar year.Personal Leave: 3 personal days per calendar year (cannot be carried over).Sick Leave: 15 days sick leave per calendar year, with unlimited accumulation.Final sick leave balance is eligible for additional service credit towards retirement once eligibility requirementshave been met.Annual Leave: Annual leave accumulates per calendar year as noted below (may carry over to the next calendar year 5 days of annual leave per year of service up to a maximum of 30 days).Years of ServiceDays of Annual Leave1 through 2 15 days2 through 9 18 days10 through 19 20 daysLongevity Leave: Longevity leave is in addition to the annual leave noted above. It cannot be paid out or carried over and must be used before your next anniversary:Years of ServiceDays20 through 24 1 day25 through 29 2 days30 or more 3 daysHealth Insurance Plans(75% City Paid and 25% Employee Paid, unless otherwise noted):Medical and Prescription Drug (HDHP, EPO, Core, Plus)Dental (Core and Plus)Vision (Core and Plus)Flexible Spending Accounts (Medical and Dependent Care)Health Savings Account (HSA) [HDHP only]Short-Term Disability (100% City paid)Long-Term Disability (100% Employee paid)Core Life and AD&D Insurance for Employee (100% City paid)Optional Life Insurance for Employee, Spouse and Dependents (100% Employee paid)Legal Benefit (100% Employee paid)Employee Assistance Program (EAP) up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsVEBA/RMSA: A Retiree Medical Savings Account (RMSA) is an individual investment account held in Trust to help employees save for Retiree Health Care costs (can be used after retirement or separation of employment with the City).Employee Assistance Program (EAP) up to 3 confidential visits with a counselor for the employee, spouse, and their dependentsRetirement Plans: 457(b) Deferred Compensation Plans with MissionSquare, Nationwide Retirement Solutions or Voya FinancialMaryland State Retirement System (Civil Service):7% employee contributionFull vesting rights after 10 years of service creditFull Service Retirement Rule of 90 (sum of Age and Eligibility Service must equal 90 or Age 65 with 10 Years Eligibility ServiceEmployee Rewards & Recognition programEligible to join the State Employees Credit Union (SECU)Please Note: This document is intended to be a brief summary only. Please refer to the individual plan documents, Collective Bargaining Agreements, and the Rules and Regulations of the Personnel System for additional details specific to your benefits.REVISED 2023-08-24

01 Do you have a high school diploma or GED equivalent and experience maintaining police records?

• Yes
• No

02 Describe any experience you have in police records maintenance and training.

* Required Question

Employer

City of Annapolis (MD)

Address

145 Gorman St # 2R Annapolis, Maryland, 21401

Phone

View phone number on click.appcast.io

Website