Administrative Support Assistant

Administrative Support Assistant

The Holmes County General Health District is actively seeking a qualified candidate for the full-time position of Administrative Support Assistant. Under the general supervision of the Health Commissioner, the candidate chosen for this position will support the division and agency by preparing fiscal and programmatic reports; facilitating open and appropriate communication between the agency and the public; and assuring processes, procedures, and tasks occur appropriately.

Essential Duties May Include:

1. Prepares and certifies birth and death certificates for applicants; checks for birth and death certificate orders and for burial or cremation permits, receives requests for birth and death certificates; registers birth and deaths in computerized systems like the integrated public health information system (IPHIS) and the electronic death registration system (EDRS); prepares vital statistics reports for submission to the state; assumes responsibility for the proper maintenance, storage, and disposal of vital statistic records.
2. Provides initial contact to the Public; greets office visitors and callers; responds to routine inquiries or refers the matter to the appropriate staff member; monitors the lobby; keeps caller/client records; and provides excellent customer service.
3. Performs a variety of clerical duties to facilitate operations (e.g., sorts and distributes mail, makes copies, files and retrieves documents, data entry, scanning records, screens and distributes email, gathers data, issues licenses and permits, etc.). Distributes client information, forms, and required documentation for services. Prepares mailings, including certified mailings.
4. Performs clinical clerical duties to include, but not limited to: billing and collections of fee-for-service, intake and scheduling of clients, and inventory.
5. Assists in the collection and maintenance of information through data entry systems and other methods as assigned. Will also assist the agency in Data Modernization efforts
6. Assists in the transmittal of fees, invoices, and payments.
7. Assumes responsibility for the accurate collection and recording of monies coming into the agency (e.g., receives cash and checks for services; verifies identity of the individual issuing payment; issues receipts; etc.); counts and records monies gathered, records amounts, and delivers funds for deposit in accordance with applicable policy and procedure.
8. Assists in the tracking of purchase orders, expenses, and revenue to assist in fiscal monitoring, budget creation, and reporting
9. Performs various secretarial duties to facilitate operations; places phone calls to set or follow up on appointments; prepares correspondence; orders materials and supplies for the agency or division; and performs billing functions.
10. Coordinates between divisions in resolving day-to-day administrative and operational problems.
11. Performs multifaceted general office support agency-wide.

Other Duties and Responsibilities:

1. Responds to public health emergencies as directed by the Board and/or the Health Commissioner.
2. Performs other duties as required.

Qualified candidates must possess:

The employee must have completed secondary education or the equivalent (high school or GED), supplemented by coursework in office practices and procedures and computer operation, or an equivalent combination of training, education, and/or experience. The employee must possess and maintain a notary public commission. The employee must also possess a valid State of Ohio driver's license and remain insurable. Bilingual candidates/staff preferred.

Associate or Bachelor's degree in a related field preferred but not required.

Benefits:

Paid holidays, paid vacation, paid sick leave, paid personal leave; health insurance; dental insurance; and vision insurance.

Equal Opportunity Employer/Provider

Position is open until filled.