Human Resources Administrator

Human Resources Administrator

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking a Human Resources Administrator to join our Atlanta office. This position is responsible for a variety of HR tasks including employee life cycle tracking (onboarding, promoting, and offboarding), resume screening, employment verifications, interview coordination and scheduling, employee files, leave management and job postings management. The ideal candidate is detail oriented, learns quickly, and is highly organized. The position requires 1-3 years of prior Human Resources experience. Experience in a professional services environment is a plus.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Duties and Responsibilities

• Partner with various HR team members to support efforts in talent acquisition, learning & development, and general HR practices
• Support the hiring process which includes assisting new hires throughout the onboarding process
• Complete background and drug screen requests through a SaaS provider.
• Assist new hires throughout the onboarding by ensuring all required paperwork is completed, and answering questions related to the HR/Payroll system, and any other inquiries related to the process
• Ensure new hires complete their Form I-9's, review documentation, and process through E-Verify
• Assist the recruiting process by sourcing staff candidates through the Firm's applicant tracking system
• Conduct screening telephone calls, schedule interviews, and assist hiring managers as needed
• Update firm's intranet site as needed
• Maintains a current inventory of job descriptions
• Provide day to day customer service to employees by answering questions regarding HR related policies, procedures, and systems
• Create and maintain employee personnel files within a digital filing system
• Conduct audits on personnel files and I-9s to ensure compliance with state and federal laws/rules as well as data integrity
• Supports special Firm and HR projects as needed
• Other duties as assigned

Education, Experience, and Skills

• A minimum of a four-year degree from an accredited university with an emphasis in business, human resources, or another related field
• A human resources specific certification such as the aPHR, PHR, or SHRM-CP certification preferred
• A minimum of 1-3 years of Human Resources Administrative experience preferred
• Highly proficient in Microsoft Software to include Outlook, Teams, Word, PowerPoint, OneDrive, Excel
• Prior experience with UKG preferred
• Flexible and autonomous, can work with little direction and takes initiative
• Track record of accuracy and a keen attention to detail
• Ability to maintain confidentiality, trust, and integrity
• Capable of working efficiently by prioritizing and streamlining tasks
• Proficient in written and verbal communication with both Attorneys and Firm Management
• Experience in the professional services industry a plus

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.