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Office Operations Clerk / Hospitality

SourcePro Search, LLC

Office Operations Clerk / Hospitality

Location: New Jersey Office (In-Office Role) Hours: 8:00 a.m. 5:00 p.m., Monday Friday Classification: Non-Exempt Reports to: Office Operations Manager

What You'll Do:

  • Sort, scan, email, and deliver incoming mail, faxes, overnight packages, and hand deliveries (e.g., FedEx, UPS).

  • Perform document services including copying, printing, scanning, binding, and CD/DVD duplication.

  • Log receipt and delivery information for mail and packages.

  • Schedule messenger services and manage outgoing mail processing, including stamping.

  • Monitor office and mailroom supply levels, create order lists, and restock supplies in designated areas.

  • Maintain and reset conference rooms for meetings, ensuring cleanliness and readiness.

  • Clean and organize kitchen areas, mailrooms, and common areas.

  • Assist with internal office moves, including lifting and relocating boxes and files.

  • Troubleshoot and resolve basic issues with office equipment such as copiers, postage machines, and scanners.

  • Report maintenance issues promptly and ensure proper follow-up.

  • Assist with special projects and provide support to the Office Services team as needed.

What You'll Bring:

  • Proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and iManage.

  • Experience using common office equipment and software (e.g., Konica, Kofax, Pitney Bowes, email applications).

  • Strong attention to detail, communication skills, and ability to follow written and verbal instructions.

  • Capability to multitask and prioritize responsibilities while maintaining professionalism in a fast-paced environment.

  • Ability to lift up to 30 pounds and complete physical tasks as needed.

  • Reliable, self-motivated, personable, and calm under pressure with a problem-solving mindset.

  • Willingness to learn quickly and support team and departmental success.

SourcePro Search, LLC
Vacancy posted 5 days ago
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