Office Operations Clerk / Hospitality

Office Operations Clerk / Hospitality

Location: New Jersey Office (In-Office Role) Hours: 8:00 a.m. 5:00 p.m., Monday Friday Classification: Non-Exempt Reports to: Office Operations Manager

What You'll Do:

• Sort, scan, email, and deliver incoming mail, faxes, overnight packages, and hand deliveries (e.g., FedEx, UPS).

• Perform document services including copying, printing, scanning, binding, and CD/DVD duplication.

• Log receipt and delivery information for mail and packages.

• Schedule messenger services and manage outgoing mail processing, including stamping.

• Monitor office and mailroom supply levels, create order lists, and restock supplies in designated areas.

• Maintain and reset conference rooms for meetings, ensuring cleanliness and readiness.

• Clean and organize kitchen areas, mailrooms, and common areas.

• Assist with internal office moves, including lifting and relocating boxes and files.

• Troubleshoot and resolve basic issues with office equipment such as copiers, postage machines, and scanners.

• Report maintenance issues promptly and ensure proper follow-up.

• Assist with special projects and provide support to the Office Services team as needed.

What You'll Bring:

• Proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and iManage.

• Experience using common office equipment and software (e.g., Konica, Kofax, Pitney Bowes, email applications).

• Strong attention to detail, communication skills, and ability to follow written and verbal instructions.

• Capability to multitask and prioritize responsibilities while maintaining professionalism in a fast-paced environment.

• Ability to lift up to 30 pounds and complete physical tasks as needed.

• Reliable, self-motivated, personable, and calm under pressure with a problem-solving mindset.

• Willingness to learn quickly and support team and departmental success.