Inventory Coordinator - Palo Alto, CA

ABOUT VEG

In 2014, VEG was born with a mission to help people and their pets when they need it most. This meant challenging the status quo and fixing everything that was wrong with the ER experience. Since then, we’ve expanded rapidly, with hospitals nationwide open 24/7, 365 days a year, and created a better emergency experience—not only for people and their pets, but also for everyone who works here—our VEGgies! At VEG we find a way to say yes to the career you want in veterinary emergency medicine. This means transforming how ER works, from our open-concept hospitals, where you can handle emergency cases of every kind (even exotics!) to our immersive, customer-focused experience, which helps us give people and their pets the care they deserve. This also means saying yes to creating the greatest experience possible for our VEGgies. Yes to working in an environment where you can find your place and feel valued for the amazing work you do. Yes to having unparalleled opportunities for learning and mentorship so you can grow where you want to go in your career. And yes to making an impact here in ways you never thought possible. VEG is a 2025 and 2026 certified Great Place to Work®.

THE JOB

As an Inventory Coordinator, you’ll play a key role in aiding hospital operations by keeping our facility, stock rooms, and treatment areas organized and fully functional. You are an essential part of the veterinary team, overseeing inventory through purchasing, receiving, stocking, and daily supply audits, and ensuring everything is in place for smooth, efficient care. Beyond these critical tasks, this role empowers you to grow where you want to go, offering the chance to develop technical know-how in both patient care and business management. You’re not simply helping the team; you’re building a foundation for your own growth, with opportunities to take your career in unexpected and rewarding directions.

WHAT YOU’LL DO

Daily hospital organization and maintenance, including but not limited to cleaning, laundry, stocking, and inventory Organize and participate in daily, weekly, monthly, and bi-annual inventory counts and audits for hospital products and supplies Order, receive, and stock inventory orders for the hospital, including the treatment area, exam rooms, lobby, and stock rooms Monitor and audit product turnover, rotation, and expiration dates, stock and maintain Cubex, and check weekly for expired stock, product recalls, reporting accordingly to the hospital manager Monitor and clearly communicate backordered items with proven exhaustion of all available vendors and resources Oversee equipment maintenance and logs, advising hospital leadership when something needs to be repaired or replaced Develop and maintain contacts for vendors, service reps, and drug reps Oversee all workstations for organization and cleanliness throughout the shift Maintain a log of all invoices according to DEA and regulatory manager Properly maintain drug waste logs in accordance with DEA and regulatory manager Oversee all OSHA standards through the management of stocking, sanitation, and safety equipment Be trained to perform basic aspects of CPR based on RECOVER initiative guidelines

WHAT YOU NEED

High school diploma or equivalent A desire to pursue a career in veterinary medicine Experience with inventory management is a plus Comprehension of basic medical terminology, abbreviations, and key medical terms Excellent communication with teammates and customers Enjoy collaborating with the team; transparent with and respectful to peers Love working with animals and people Willingness to adapt to new scenarios, learn new techniques, and think outside the box Ability to stand for prolonged hours, kneel, and work on the floor as well as ability to lift up to 25 kg on own and able to support up to 40 kg with assistance Must be willing to work in a noisy environment with strong or unpleasant odors Availability to work nights, weekends, and holidays on a rotating or as needed basis based on hospital needs Work well in a fast-paced environment with people from all backgrounds and different personality types

WHO YOU ARE

Empathetic, instinctively taking a people-centric approach, whether supporting your colleagues or making an effort to understand different perspectives Have a sense of humility; acknowledging mistakes, sharing credit with others, and lifting up your team’s’ accomplishments Feel a strong sense of ownership over your work, taking responsibility for outcomes and staying committed to achieving long-term, impactful results Curious by nature; you ask insightful questions and continuously seek out opportunities to learn and grow your skills and knowledge

HOW WE INVEST IN YOU

Competitive compensation: pay range is $24-$38 and based on experience, including base and 401K match Comprehensive health and wellness benefits that start on day one, including QPR training and access to free therapy or counseling Based on your role, you may be eligible for equity after one year of full time, active employment with VEG, so you can share in our growth and success A BIG focus on learning and growth, from VEG-created clinical and leadership programs to unlimited ER CE + travel stipend (no really!). Full-time credentialed VEGgies receive a $2,500/year travel stipend. Full-time uncredentialed VEGgies receive a $1,000/year travel stipend. Clinical student loan repayment so you don’t need to worry about your student debt Paid parental leave, up to 12 weeks at 100% of regular salary and inclusive fertility and family-building care for all types of families Flexible work schedules to support your life outside of work Generous employee referral program, so our awesome people can bring in more awesome people And the little (big) things, like comfy scrubs, cool VEG swag, and food in the fridge for when you’re hungry DEI At VEG, diversity is not just a word—it's a strength that fuels innovation and kindness. Our mission is “Helping people and their pets when they need it most.” And we do that better when our VEGgies (employees) feel valued, respected, and empowered to bring their authentic selves to work. That's why we're devoted to creating an environment that reflects the diverse communities we serve—where different perspectives are not only welcomed but celebrated. We are focused on providing equitable opportunities for growth, promoting inclusive decision-making, and ensuring that everyone's perspective is considered. Saying yes to VEG means helping us build a culture where your unique experiences and background contribute to a shared vision: being the world’s veterinary emergency company.