Executive Legal Secretary

Job Description

Job Description

Beacon Hill Legal is partnering with a well‑established law firm seeking an experienced Executive Legal Secretary to support its Litigation Group. This role provides comprehensive administrative support to multiple attorneys and is a direct hire, full‑time opportunity. The position offers one remote day per week following a 90‑day introductory period.

Key Responsibilities

• Prepare, proofread, and format litigation documents; manage state and federal e‑filings
• Maintain case calendars, deadlines, and electronic files; support attorneys with time‑sensitive matters
• Prepare trial materials including binders, exhibits, and notebooks
• Coordinate client matters, meetings, billing, travel, and expenses
• Assist with new matters, conflict checks, attorney admissions, CLEs, and research
• Collaborate with litigation support teams and provide backup coverage as needed

Qualifications

• Bachelor's degree preferred
• 7+ years' experience supporting commercial or complex litigation as a Legal Secretary or Legal Assistant (mid‑to‑large firm preferred)
• Strong knowledge of state and federal court procedures, including ECF and Texas e‑filing
• Advanced proficiency in Microsoft Office and complex legal document formatting
• Experience with document management, billing, and expense platforms
• Flexibility to work overtime as needed

This is a great opportunity to join a respected litigation team where your experience and professionalism will be valued. The firm offers a stable environment, meaningful work, and the chance to support sophisticated litigation matters.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)