Office Manager

Location

Woburn, MA

Regular travel within the U.S. and occasional trips to HQ in France

About BALYO

BALYO is a global leader in Mobile Robotics. Our mission is to design, sell, and operate scalable, simple, and affordable robotic solutions worldwide. From our startup roots, weve grown into an international automation player while keeping our fast-paced, entrepreneurial mindset.

BALYO is listed on Euronext Paris. Since November 2023, SoftBank has acquired over 90% of the company, making BALYO part of a global robotics ecosystem of more than 180 employees.

We operate globally with headquarters in Paris and offices in the U.S., Singapore, Japan, and Australia, delivering robotic solutions across nearly every market worldwide.

The role

As Facility & Administrative Manager, you will be the go-to person for our U.S. operations. You play a central role in ensuring that our offices run smoothly, efficiently, and safely, while supporting teams across Finance, HR, IT, Sales, and more. This is a hands-on, transversal role for someone who enjoys wearing multiple hats: organizing, improving processes, solving problems, and making everyday work easier for others. From facilities and vendors to admin workflows and internal coordination, youll keep things moving, even when challenges pop up at the last minute.

Your duties will be primarily performed in our Massachusetts office, unless otherwise agreed. The role requires travel within the U.S. and occasional trips to our headquarters in France.

Administrative & Cross-Functional Support

Support Finance & Accounting in Purchase-to-Pay processes and internal controls (expense approvals, purchase orders, cost optimization, dispute resolution with vendors)

Assist HQ Finance with monthly reconciliation of U.S. corporate credit cards

Act as administrator for all U.S. business travel via the company travel platform (Perk)

Coordinate company-wide and team events, meetings, and logistics

Support internal communications (emails, signage, office communications, event materials)

Assist HR & IT with onboarding/offboarding, policies, and internal systems

Serve as a key point of contact for Head Office departments (Finance, Marketing, Sales, etc.) for U.S.-related topics

Operations & Process Improvement

Streamline administrative and operational workflows to improve efficiency

Track and monitor actual vs. budgeted costs for U.S. office expenses (supplies, shipping, consumables, etc.)

Foster strong cross-department collaboration and clear internal communication

Profile & qualifications

Bachelors degree or at least 3 years of experience in office management, facilities management, or operations

Solid understanding of accounting and administrative processes

Highly organized, detail-oriented, and able to multitask and prioritize effectively

Strong interpersonal and communication skills, with a collaborative mindset

Comfortable with Microsoft Office and Google Workspace; eager to learn new tools and systems

Experience with budget tracking, vendor management, procurement, and event logistics

Self-starter with a proactive, solution-oriented attitude and a genuine how can I help? mindset

Takes pride in keeping workspaces organized, welcoming, and functional

Acts as an ambassador of company culture and promotes a positive work environment

French is a plus

Why join BALYO?

A key, visible role with real impact on day-to-day operations

An international, fast-growing tech environment backed by SoftBank

A collaborative culture that values ownership, initiative, and continuous improvement

The opportunity to grow alongside a global robotics leader

BALYO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.