AmeriCorps Operations Coordinator

Job Posting Title: AmeriCorps Operations Coordinator

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Hiring Department:

Charles A Dana Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Oct 19, 2026

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

• Primarily office-based with occasional travel to host sites or events within Central Texas and surrounding areas

• Some evening/weekend work may be required for events or trainings

• Travel may be required

Purpose

The AmeriCorps Operations Coordinator is responsible for the day-to-day administrative, logistical, and compliance operations of the Dana Center's AmeriCorps programs (both Literacy First and Numeracy First). This role ensures the programs run smoothly from member onboarding through service completion, manages grant compliance and reporting to the OneStar Foundation, and coordinates the AmeriCorps grants continuation and recompete process. The ideal candidate is highly organized, detail-oriented, and passionate about national service and community impact.

Responsibilities

Member Experience & Development

• Coordinate all aspects of Volunteer experiences, overseeing implementation of member and supervisor onboarding and service year engagement

Records, Retention & Site Monitoring

• Coordinate AmeriCorps member records and retention, file audits, and monitoring site visits

• Ensure AmeriCorps members are trained annually on grant requirements

• Oversee professional development opportunities and service events for AmeriCorps members throughout their term of service

Grant Compliance

• Manage AmeriCorps grant compliance regarding member enrollment, exits, and ongoing program management during the service year

• Maintain and update the AmeriCorps Compliance Manual, and train AmeriCorps staff on relevant components annually

• Attend OneStar monthly meetings

Funder & External Relations

• Manage the relationship between Dana Center and OneStar Foundation, which oversees AmeriCorps in Texas

• Manage all information regarding program implementation

• Coordinate the AmeriCorps grant continuation and recompete process, with input from Dana Center Leadership and relevant staff

• Attend local, state, and national/regional AmeriCorps conferences

Internal Collaboration

• Collaborate closely with the Literacy First and Numeracy First project teams, Project Management Team, Recruitment and Outreach Coordinator, and Human Resources Coordinator to coordinate grant activities

• Work effectively across teams to monitor the operational plan and progress toward strategic plan goals

• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational efficiency and effectiveness

• Attending biweekly team meetings and monthly departmental meetings.

Reporting

• Prepare monthly Program Enrollment Reports (PERs) along with the Simple Fixed Calculator spreadsheet for reporting to OneStar Foundation, using member timesheets

• Work with Assistant Director, Finance monthly for reporting in OneStar Foundation online platform

Required Qualifications

• Bachelor's degree education, business, social work, public administration or related field

• 5 years of experience in program coordination, nonprofit administration, or a related field

• Strong organizational skills with high attention to detail and ability to manage multiple deadlines

• Excellent written and verbal communication skills

• Strong interpersonal skills and customer-service orientation

• Problem-solving and adaptability in a fast-paced, mission-driven environment

• Proficiency in Microsoft Office; comfort learning new databases and systems

• Ability to maintain confidentiality with sensitive personnel and program data

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Prior AmeriCorps, Peace Corps, or other national service experience (as a member, alumnus, or staff)

• Familiarity with AmeriCorps systems such as eGrants

• Experience with grant compliance or federal program reporting

• Salesforce experience

• Passion for national service, community impact, and civic engagement

• Bilingual (Spanish, English) skills relevant to the community served

Salary Range

• $68,000 - $75,672

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Some evening/weekend work may be required for events or trainings

• Travel may be required

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.