Billing Project Coordinator

Billing Coordinator

As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

Responsibilities

Billing Process:

• Generate and submit draft invoices to Project Managers accurately and in a timely manner.
• Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
• Review changes with Project Managers as necessary and timely complete and submit changes.
• Compile invoice support and backup documentation required for each invoice.
• Prepare and submit final invoices to Client
• Collaborate with relevant departments to gather necessary information for billing.

Record Keeping:

• Maintain organized and up-to-date billing records.
• Track and document all billing-related transactions.
• Generate regular reports to provide insights into billing activities.

Communication:

• Interact with clients to address billing inquiries and resolve discrepancies.
• Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.

Compliance:

• Ensure adherence to billing policies, procedures, and regulatory requirements.
• Provide support for client audits of project billings.

Problem Resolution:

• Investigate and resolve billing discrepancies or issues.
• Collaborate with other departments to resolve billing-related challenges.

Quality Control:

• Conduct regular audits to maintain the accuracy of billing information.
• Implement quality control measures to improve billing processes.

Reporting:

• Prepare and present regular reports on billing activities to management.
• Analyze billing data to identify trends or areas for improvement.

Qualifications

• Proven experience in billing, finance, or a related role.
• Proficient Excel skills
• Deadline-driven with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and ability to handle complex billing issues.
• Knowledge of relevant laws, regulations, and best practices.
• Exceptionally customer-focused with strong interpersonal skills.
• Adaptability to changes in billing processes or software.

Benefits: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Salary Range: USD $19.00 - USD $22.00 /Hr.