Corrections Booking/Records Clerk - Corrections Division

Major Functions

* The hiring rate for this position is $17.22per hour*

The County of Volusia is seeking a Booking/Records Clerk - Working Title: Corrections Technician for the Corrections Division. This position is located within the secured areas of the Volusia County Correctional Facility and branch jail in Daytona Beach, Florida; this position will have daily interaction with law enforcement personnel and inmates, and will be responsible for working in a Correctional Institution which will involve working in one, or all, of the following listed assignment: AFIS Office, Records Section, Control Room, Booking Office, Intake and Release.Booking/Records is a 24/7 operation. Technicians are assigned to 12 hour shifts that rotate every 6 months. Assignment to days/hours of work will be determined by shift availability.

This position istasked with completing assignments in the booking office, records, control room or inmate fingerprinting. Experience working in a criminal justice setting or security related field is a plus. Candidates should have record keeping, data entry and filing experience.

The candidate must be detailed oriented, have an ability to learn quickly on computer systems and remain focused while working under busy and stressful circumstances. The sensitive nature of the position requires the incumbent to exercise discretion and retain confidentiality of information obtained by discussions or recorded data. Experience dealing with the public in a correction facility is a plus!

* This position is posted on a continuous basis and may close without notice.*

Illustrative Duties

(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

All Assignments

* Operates modern office machines and equipment.

* Maintains files and records pertaining to the facility and duties, including unusual incidents.

* Ensures accuracy in computer entries, paperwork, and all processing functions.

* Responds to emergency situations.

* Must adhere to Federal, State, County and Local ordinances.

* Performs other duties as assigned.

Booking Records Clerk - Corrections Technician - AFIS Office

* Physically obtains fingerprints and mug shots (photographs) for inmates booked into the facility.

* Ensures the accuracy and integrity of fingerprints and photographs taken and stored in hard recordand electronic systems.

* Registers sex offenders in state registry.

* Provides fingerprints and photographs to law enforcement agencies upon request.

* Processes purges and registered felons.

Booking Records Clerks- Corrections Technician - Booking Office - Records Section

* Assists Corrections Officers with booking process and computer tasks as needed.

* Receives, verifies and processes surety bonds, cash bonds and surrender certificates

* Updates records as needed, such as gathering arrest and booking documentation.

* Enters information into Criminal Justice Information System (CJIS).

* Operates computer to recover and store records and booking data.

* Performs statistical and recordkeeping functions.

* May type from copy, rough draft or general instructions all materials relating to activities in the file reports, papers, cards, etc.

* Purges records and cards as appropriate.

* Processes sentence commitments and arrest reports.

* Gives general information concerning inmates and correction records as allowed by law.

* Prepares County forms for processing.

* Maintains various records and make reports.

* Processes and distributes mail as required.

* Initiates victim notification.

* Answers telephones.

Corrections Technician - Control Room

* Operates base radio within the jail and maintain contact with jail posts.

* Monitors radio for routine and emergency transmissions.

* Monitors alarm systems in the jail and dispatches for assistance as needed.

* Monitors security cameras to track inmate movement and identify security violations in all areas of the jail.

* Operates electronic control panel for access to various areas in the jail.

* Controls all movements through designated secure doors and operates.

* Maintains accurate daily activity logs, update and maintain inmate roster.

* Maintains an accurate inmate count for assigned areas.

* Assists sworn staff with the coordination of inmate visits with attorneys, investigators or approved visitors while maintaining an accurate inmate count for assigned areas.

* Performs various clerical duties such as answering telephone, sorting, and distributing mail.

* Interacts with division command staff, corrections officers, the public, law enforcement officers, court officials and attorneys.

* Daily indirect contact with inmates.

Booking/Records Clerk - Corrections Technician - Booking Office

* Performs operations, clerical and public relations duties in the initial processing, and release of persons arrested.

* Gathers release documentation; prepares for transfer of inmates files to Records Division.

* Prepares paperwork, making proper notification of pending releases to include reviewing entire file to ensure all charges have been disposed of or corrected

* Interacts with division command staff, corrections officers, law enforcement officers, and court officials.

* Monitors radio for routine and emergency transmissions.

* Assists Corrections Officers with booking process and computer tasks as needed such as gathering arrest and booking documentation.

* Enters information into local and state criminal information systems.

* Performs general operational duties under the direct supervision of the Shift Supervisor, to include accurate data entry of demographics, booking and case information into computer system for individuals taken into custody.

* Accepts bonds, accessing and running criminal history checks and teletypes for responses for warrant checks, processing releases; evaluate criminal histories.

* Releases inmates and arrestees from jail upon receipt of authorizing documentation.

* Processes commitments, arrest reports, and bonds in accordance with Division policy and procedures.

* Reviews files, reports, documents, and correspondence to ensure that they are complete and accurate, and correcting any discrepancies

* Prepares files for transfer of inmates.

* Processes add-on charges.

* Prepares County forms for processing

* Ensures accuracy in computer entries, paperwork, and all processing functions.

Booking Records Clerk- Corrections Technician - Intake and Release

* Processes incoming inmates and arrestee.

* Performs operations, clerical and public relations duties in the initial processing and release ofpersons arrested.

* Prepares paperwork, making proper notification of pending releases to include reviewing entire file to ensure all charges have been disposed of or corrected

* Interacts with division command staff, corrections officers, law enforcement officers, and court officials.

* Monitors radio for routine and emergency transmissions.

* Ensures access to secured areas is controlled and restricted to authorized individuals only.

* Alerts Operations Supervisor or designee of medical emergencies, injuries, suicidal tendencies, orother pertinent information.

* Receives inmate and arrestee property receipts, and stores property in secure storage.

* Receives funds, issues receipts and processes monies collected.

* Maintains and balances control room cash drawers.

* Disburses money in the form of cash, check, or debit card to inmates leaving the facility.

* Releases inmates and arrestees from jail upon receipt of authorizing documentation.

* Returns inmates property upon release, obtains signatures, as required.

* Performs release process for inmates with accuracy and efficiency

* Releases inmate funds to authorized persons, verifying the amount of funds andidentification of the person accepting the money.

* Reviews files, reports, documents, and correspondence to ensure that they are complete and accurate, and correcting any discrepancies.

Minimum Requirements

Graduation from high school or possession of a GED and two (2) years of clerical experience and one (1) year in records related work.

A combination of office, records-related work in the criminal justice system, or a security-related position that totals three (3) years of experience will be considered equivalent and qualifying experience.

A comparable amount of education, training, or experience (such as drafting reports, filing, and data input) may be substituted for the minimum requirements.

* Must possess a valid driver's license at time of appointment

Must possess a valid Florida driver's license within 30 days of appointment and maintain thereafter.

Knowledge, Skills & Abilities

* Knowledge of modern fingerprinting procedures.

* Ability to obtain and process fingerprints from individuals charged with a criminal offense.

* Abilityto evaluate quality of obtained fingerprints prior to submission.

* Knowledge of business English, spelling, and commercial arithmetic.

* Knowledge of modern office equipment, practices, and procedures.

* Abilityto file numerically and alphabetically.

* Abilityto maintain complex clerical records and prepare reports from such records.

* Abilityto operate standard office equipment such as computers, scanners, adding machines and copiers.

* Abilityto make minor decisions in accordance with laws, ordinances, regulations, and established policies.

* Abilityto interact effectively with others.

* Abilityto work both 8 and 12 hour shifts, nights, days, weekends, holidays.

* Abilityto recognize potential problems and remain calm in crisis or emergency situation.

* Abilityto work under stressful conditions.

* Abilityto pass an in-depth background investigation to be conducted on all qualified individuals.

* Abilityto communicate effectively, both orally and in writing.

* Abilityto work under stressful conditions.

* Abilityto interact effectively with others.

* Must be able to relocate to other county locations based upon operational needs.

ADA REQUIREMENTS:

Physical Demands: Ability to lift and carry up to 10 pounds frequently and 20 pounds occasionally. Ability to hear, walk, see, sit, stand, reach, lift, grasp, handle, bend, kneel, stoop. Finger dexterity. Able to stand and sit for up to 1 hours at a time; if assigned to AFIS Office must be able to stand continuously for 3-4 hours at a time.

Environmental Demands: Inside work. Ability to tolerate closed, confined areas. Some exposure to fumes, chemicals, odors, noise.

Mental Demands: Ability to read and comprehend operational and procedural manuals and journals; police reports, financial records, memos, letters, safety instructions. Ability to write compound sentences relaying information, data and details in English. Ability to speak clearly and concisely in English to layman. Ability to perform general mathematical functions

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference in accordance with federal, state, local laws.