HR Assistant

HR Assistant

Apalachee Center is seeking a dependable, organized, and professional HR Assistant to provide administrative and clerical support to the Human Resources Department.

The HR Assistant serves as a primary point of contact for applicants, employees, visitors, and callers to Human Resources. This position assists with employment applications, pre-employment paperwork, background screening, filing, recordkeeping, onboarding support, and other day-to-day HR functions.

The ideal candidate will possess excellent customer service and communication skills, strong attention to detail, and the ability to handle confidential information professionally.

Essential Duties & Responsibilities

Serve as a primary receptionist for the Human Resources Department by greeting and assisting visitors, applicants, and employees.

Answer incoming telephone calls, take messages, provide general information, and appropriately route calls.

Assist applicants with questions regarding the application process, available positions, and application status.

Review online employment applications for completeness and minimum qualifications and forward qualified applications to the HR Generalist for further review.

Assist with pre-employment drug screening and background screening processes.

Schedule fingerprinting appointments and assist with tracking fingerprinting and drug screening results.

Assist with required background screenings and maintain appropriate documentation and tracking records.

Review pre-employment and background screening forms for completeness.

Prepare and distribute pre-hire and onboarding paperwork to prospective employees.

Maintain accurate and organized personnel and Human Resources files.

Assist with reports, including required employee re-screening and background-check documentation.

Complete supply requisitions and work orders for the Human Resources Department and maintain appropriate office supplies and forms.

Provide clerical and administrative support to Human Resources staff as needed.

Assist with maintaining an organized and professional HR reception, application, and filing area.

Assist the HR Generalist with community job fairs and recruitment events.

Assist with special projects and other Human Resources activities as assigned by the Director of Human Resources, Chief Human Resources Officer, or designee.

Perform other duties as assigned.

Qualifications

High school diploma or equivalent required.

Must possess a valid Florida driver's license and maintain authorization as an approved Center vehicle driver.

Skills & Competencies

The successful candidate should demonstrate:

Excellent customer service and interpersonal skills.

Professional telephone and office etiquette.

Strong written and verbal communication skills.

Ability to prepare letters, memoranda, forms, and reports using appropriate business formatting.

Strong organizational and time-management skills.

Ability to maintain accurate filing, tracking, and record-management systems.

Ability to handle multiple assignments in a fast-paced office environment.

Ability to understand and follow policies, procedures, rules, and regulations.

Ability to establish and maintain effective working relationships with employees, applicants, supervisors, and the public.

Strong attention to detail and accuracy.

Ability to maintain confidentiality when handling sensitive employee and applicant information.

Basic knowledge of general office procedures, filing practices, data entry, spelling, punctuation, and grammar.

Ability to work independently while also functioning effectively as part of the Human Resources team.