Fleet Administrator - Temporary

Pay or Shift Range $26.45 USD to $28.85 USD. Final offers are based on various factors, including skill set, experience, location, qualifications and other job‑related reasons. Description Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people. Role Summary Temporary Fleet Administrator to support the day‑to‑day operations of the company vehicle fleet, including fleet administration, vendor coordination, compliance tracking, reporting, vehicle records, and driver support. Fleet Administration Maintain accurate fleet records including vehicle assignments, registrations, titles, toll accounts, fuel cards, maintenance history, and driver data Process new vehicle orders, vehicle disposals, transfers, and reassignment requests Coordinate vehicle onboarding and off‑boarding activities Track vehicle inventory and status across all operating locations Manage fleet inbox, requests, and service tickets Serve as daily point of contact for the Fleet Management Company and other fleet vendors Submit and track requests related to maintenance, fuel cards, registration renewals, tolls, telematics, roadside assistance, and accidents Follow up on open issues to ensure timely resolution Support vendor billing reviews and invoice reconciliation Compliance and Safety Monitor registration expirations, inspections, driver documentation, and required certifications Assist with DOT and driver compliance tracking where applicable Support accident reporting processes and claim documentation Maintain required fleet documents and audit files Maintenance Support Monitor preventive maintenance schedules and overdue service items Coordinate repairs and downtime updates with drivers and vendors Help identify recurring maintenance issues and escalation needs Ensure vehicles remain safe and road ready Reporting & Analytics Prepare recurring fleet reports such as vehicle inventory, utilization, maintenance status, fuel activity, and compliance dashboards Maintain spreadsheets, systems, and reporting tools Support cost savings initiatives through accurate data tracking and analysis Qualifications Associate’s or Bachelor’s degree preferred 2+ years of experience in fleet administration, transportation, operations support, or related field preferred Experience working with vendors and service providers Strong organizational and multitasking skills Proficiency in Excel and Microsoft Office Strong communication and follow‑up skills Ability to work independently in a remote environment Attention to Detail Customer Service Mindset Organization & Time Management Problem Solving Data Accuracy Communication Sense of Urgency Pay Rate: $26.45 - $28.85 per hour Schedule: 9am – 5pm (Monday – Friday) Opportunity for growth Pritchard Industries participates in E‑Verify. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Pritchard Industries