Accounting Specialist (Accounts Receivable)

Accounting Specialist

Location: Broken Arrow, OK Employment Type: Permanent, Full-Time (with full benefits) Work Arrangement: This is a full-time in-office position (Monday through Friday 8:00 a.m. to 5 p.m.)

The Accounting Specialist is responsible for the full cycle of accounts receivable, including the receipt and accounting of all funds paid to the organization. This role involves tracking and resolving outstanding payment issues, maintaining the collections process daily, and applying customer payments to the correct accounts. The Accounts Receivable Specialist will generate and maintain accurate aging reports while working to collect past-due balances. This position requires a high degree of attention to detail, strong analytical and problem-solving skills, and the ability to proactively identify and implement process improvements. The ideal candidate will have strong financial acumen, excellent communication and time-management skills, and a willingness to adapt to change.

Essential Job Responsibilities

• Apply customer payments
• Researching and solving payment discrepancies
• Maintains an accurate aging report. Make daily collection requests
• Send statements to customers with past due balances
• Adjust accounts as needed
• Prepare deposits
• Processes new account requests as well as new sites maintaining a standard set format
• Maintains AR activity using service calls when issues are found
• Willingness to adapt to change and recommend new ways to improve efficiency
• Maintain customer portals

Critical/Core Competencies

• Financial Management
• Good communication skills
• Attention to Detail
• Time management
• Continuous Improvement
• Innovation
• Quality
• Process & Technology Adaptability
• Soft skills such as EI (emotional intelligence) competencies are an integral part of personal performance. These competencies include: Teamwork and Collaboration, Self-Control, Influence, Self-Awareness, Optimism, Adaptability, Organizational awareness, Change Catalyst, Initiative

Minimum Job Requirements

• High school diploma.
• College degree preferred or equivalent work experience.

Experience, Training, Knowledge

• 2+ years of accounting experience in related field preferred
• Proficient in accounting processes

Office Equipment and/or software knowledge Required

• Proficient with Microsoft Office 365 Outlook, Excel and Word
• SAP B1, or similar ERP Software

Expectations

• Demonstrates a complete and thorough understanding of local company and corporate policies, strategies, values, our quality system (SQS), and associate handbook
• Ability to provide clear and concise answers to questions
• Prioritizes well and can effectively handle obstacles and opportunities in a professional manner
• Foster and cultivate the company brand
• Teamwork and collaboration

Work Environment

This job operates in a clerical, office setting. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

System One, and its subsidiaries including Joul and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.